Payroll Specialist (Hybrid)

Red Envelope Consulting•Indianapolis, IN

8d•Hybrid

About The Position

The Payroll Specialist supports day-to-day payroll operations, reviewing all phases of hourly and salaried payroll. The role manages payroll data entry, audits and finalizes payrolls, submits required tax reports and billing, and maintains payroll systems for proper operation and efficiency. The position is described as remote with an estimated two days in the office per month, or as business necessitates. Candidates must currently reside within 75 miles of Indianapolis, Indiana. The role provides payroll and payroll-tax support, including maintaining knowledge of applicable regulations, processing payroll and related deductions, resolving employee pay questions, and reviewing payroll records and third-party files for accuracy. It also contributes to process improvement by identifying efficiencies and reducing manual transactions, and assists with projects and special assignments as needed.

Requirements

High school diploma or equivalent experience.
At least 3 years of direct payroll processing experience.
Workday working experience.
Experience using Microsoft Excel.
Ability to maintain confidentiality and the highest degree of integrity.
Ability to work in a team environment.
Must currently reside within 75 miles of the Indianapolis, Indiana area.

Nice To Haves

Experience in a union work environment is strongly preferred.
Professional experience using AI tools is preferred.

Responsibilities

Maintain knowledge of applicable state and federal payroll and related tax regulations, legislation, and guidelines, including requirements for garnishments, child support, levies, and subpoenas.
Review, analyze, and verify payroll reports and documents for accuracy.
Review information received through various methods and use Workday to process pay and answer employee questions.
Complete payroll entries, processing, corrections, distribution, and scanning accurately.
Create layoff checks and off-cycle checks as needed.
Process final paychecks and recover overpayments in accordance with state regulations.
Administer employee wage garnishments and child support deductions.
Complete monthly union check requests and coordinate system updates to avoid payroll disruptions.
Research and resolve employee pay issues.
Respond to employee requests for written wage verification.
Manage the daily payroll inbox through the Freshservice ticketing system.
Process and verify new-hire and termination payroll data and setup, including pay cards and direct-deposit requests.
Process earnings and deduction upload files, including bonus payments, seed money, and gift cards.
Review and verify payroll reports and documents before uploading third-party files for 401(k), HSA, taxes, union reports, child-support files, garnishments, banking, positive pay, and general-ledger reports.
Gather data for audit requests, including union-related requests.
Maintain payroll data integrity and work cross-functionally with other HRSS teams.
Identify efficiencies and processes that reduce manual transactions.
Assist the Payroll Department with projects and special assignments as required.
Perform additional duties and responsibilities as assigned.