Payroll Specialist

King Ranch•Houston, TX

About The Position

The Payroll Specialist processes weekly and bi-weekly payrolls and maintains employee time records. The role includes compiling and entering payroll data, calculating and posting wages, checking payroll inputs and deductions, and resolving errors. The specialist posts payroll to the general ledger, reconciles payroll with the ledger and monthly bank statements, reports company taxes to the IRS, and coordinates payroll fund transfers between banking institutions. The role also tracks payroll deductions for the company’s accounts receivable system; prepares in-house salary information for purposes such as workers’ compensation, long-term disability, and pensions; adjusts payroll distributions to align with other employee payment plans; tracks mileage for individuals using company vehicles; administers 401(k) fund transmissions and company match calculations; and maintains payroll records through electronic filing. The specialist ensures deductions for taxes, benefits, charitable contributions, and other items are processed properly, and issues or reissues physical replacement checks or direct deposits when payroll errors or final discharge require them.

Requirements

At least 2 years of payroll experience with Oracle Cloud.
Proficiency in Microsoft Excel and Word.
Excellent organizational skills and attention to detail.

Nice To Haves

Prefer proficiency in Kronos Time Keeping systems.

Responsibilities

Compile and enter payroll data, calculate and post wages, and reconcile errors.
Process payroll checks and verify payroll inputs and deductions.
Post, print, and distribute payroll checks.
Post payroll to the general ledger and reconcile payroll to the ledger and monthly bank statements.
Report company taxes to the IRS.
Coordinate the transfer of payroll funds between banking institutions.
Track payroll deductions for the company’s accounts receivable system.
Complete in-house salary information requests for purposes such as workers’ compensation, long-term disability, and pensions.
Adjust payroll distributions to align with other employee payment plans, such as workers’ compensation temporary total disability.
Track company vehicle mileage for employees using company vehicles.
Administer fund transmissions and company match calculations for the 401(k) plan.
Maintain payroll records through electronic filing of documents.
Ensure proper processing of deductions for taxes, benefits, charitable contributions, and other items.
Issue or reissue physical replacement checks or direct deposits to correct payroll errors or after final discharge.