Payroll & Accounts Payable Specialist
About The Position
The Payroll & Accounts Payable Specialist ensures BHI's payroll and vendor payments are processed accurately and on time, and supports bank reconciliations and month-end reporting. The role calls for strong attention to detail, excellent organizational skills, and the ability to manage multiple deadlines in a fast-paced healthcare environment. It is based in Wayne, New Jersey, on a hybrid schedule, with three to four days per week in the office and one to two days working from home, with flexibility on which days. Workload increases during month-end, quarter-end, and audit periods. The position is primarily desk-based and may occasionally require lifting up to 15 pounds. BHI is a healthcare provider focused on intrathecal and specialty pharmacy home infusion therapy. Headquartered in Wayne, New Jersey, BHI serves patients nationally and maintains a high standard for financial transparency, with close investor attention to monthly financial results and audits. The position is full-time and exempt and reports to the Controller. Systems used include Sage Intacct, TriNet, Microsoft Excel, and banking and electronic payment platforms. BHI offers an excellent benefits package, a hybrid work arrangement with flexibility on remote days, and a visible role in a growing, investor-backed healthcare company serving patients nationally.
Requirements
- Associate degree in Accounting, Finance, Business Administration, or a related field preferred; equivalent education and experience considered.
- Three to five years of payroll, accounts payable, bookkeeping, or accounting experience preferred.
- Experience processing multi-faceted payroll and compensation structures.
- Strong knowledge of payroll and accounts payable procedures, general accounting principles, and reconciliations.
- Advanced Excel skills.
- Exceptional attention to detail, strong analytical and problem-solving skills, and excellent communication.
- Ability to manage multiple priorities and handle confidential employee and financial information.
Nice To Haves
- Sage Intacct experience preferred.
- Healthcare experience preferred.
Responsibilities
- Process bi-weekly payroll for hourly and salaried employees, review data for accuracy, and resolve discrepancies before submission.
- Calculate and validate performance-based compensation, including sales, nursing, travel, and mileage reimbursements.
- Process employee status changes, terminations, and adjustments; maintain PTO accruals and payroll records.
- Support payroll audits and compliance requirements.
- Review invoices entered in Sage Intacct and process payments by EFT, online payment, or check.
- Compile payment recommendations and obtain management approval before processing.
- Maintain accounts payable aging schedules and resolve vendor inquiries and discrepancies.
- Perform daily and monthly reconciliations for multiple bank accounts, including electronic medical claim (EMC) deposits and cash postings.
- Assist with cash flow monitoring and reporting.
- Prepare month-end reports covering PTO accrual, travel expense, new hires, daily deposits, and AP aging, and provide sales and use tax support.
- Maintain documentation and records for internal and external audits.
Benefits
- Excellent benefits package
- Hybrid work arrangement with flexibility on remote days
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
