Accounts Payable/Payroll Supervisor

Colorado Springs Utilities•Colorado Springs, CO

About The Position

Colorado Springs Utilities is seeking an Accounts Payable/Payroll Supervisor to support its Planning and Finance Division. This is a working supervisor role responsible for leading accounts payable and payroll teams, guiding employees through evolving processes, and balancing clear expectations and accountability with a people-centric approach. The supervisor may perform team work as needed and is expected to lead by example, adapt, and support employee development. Under the general supervision of the Accounting Controller, the position plans and prioritizes team work, trains and advises staff, responds to inquiries and data requests, researches and resolves problems, reviews work for accuracy and completeness, and implements operational efficiencies. Payroll responsibilities include overseeing payroll preparation and distribution, earnings and deduction records, required withholdings, reporting and payments, interdepartmental payroll issue resolution, and improvements to payroll procedures. Accounts payable responsibilities include supervising invoice processing and payments, ensuring timely payment and accurate ledger records, improving accounting policies and controls, conducting financial analysis and research, and overseeing period-end closing activities.

Requirements

Attention to detail and accuracy in financial data entry and reconciliation.
Leadership ability and experience guiding and motivating staff.
Ability to work well in a team environment.
Familiarity with regulatory compliance and general accounting practices.
Commitment to continuing education and staying current on accounting and payroll standards and industry trends.
Strong organizational and time-management skills.
Clear verbal and written communication skills.
Ability to prioritize tasks and manage workload effectively.
Associate degree in Accounting, Finance, or a related field.
5–8 years of experience in accounting, financial, payroll, or bookkeeping functions; an equivalent combination of training, education, and experience may be accepted in place of experience.

Nice To Haves

Bachelor’s degree.
Supervisory experience.
Certified Payroll Professional (CPP) certification.

Responsibilities

Plan, coordinate, organize, schedule, and prioritize work for accounts payable and payroll employees.
Train staff and provide technical guidance.
Address internal and external inquiries and data requests.
Troubleshoot problems by gathering, researching, and analyzing data, and recommend or implement appropriate actions.
Review work for accuracy and completeness.
Implement procedures to improve daily operational efficiency.
Supervise payroll preparation and distribution, including maintenance of earnings and deduction records.
Ensure federal, state, and local taxes, Medicare, PERA contributions, employee benefit contributions, and other deductions are withheld from paychecks.
Direct preparation and filing of required reports and payments to government agencies, insurance carriers, other organizations, and employees.
Serve as a liaison with other departments and units to resolve payroll problems.
Recommend changes to improve payroll methods and procedures.
Supervise accounts payable clerks who code expenses, verify and process invoices, and issue payments.
Ensure invoices and other financial obligations are processed and paid on time.
Maintain payment records and ensure transactions are posted to the company ledger.
Identify, develop, and/or implement improvements to accounting policies, procedures, internal controls, quality control, and documentation.
Conduct financial analysis and research, draw appropriate conclusions, and document findings.
Oversee activities related to month-end, quarter-end, and/or year-end closings.

Benefits

Vacation starting at 13 days annually and increasing to 24 days with tenure.
Three personal leave days per year.
12 paid holidays per year.
12 days of sick leave per year for personal or family health needs.
Option to purchase up to 40 additional vacation hours annually.
Three medical plan options, including a $0 premium High-Deductible Health Plan with Health Savings Account eligibility.
Access to hundreds of medical services at no cost through Zero Health.
Two dental plans and one vision plan.
Family-building support for fertility, preservation, adoption, and surrogacy.
Voluntary wellness program with the opportunity for the employee and spouse to earn up to $600 in HRA or HSA contributions by completing healthy activities, if enrolled in a medical plan.
Flexible Spending Accounts for healthcare and dependent-care expenses.
Health Savings Account available with the High-Deductible Health Plan.
Colorado PERA pension plan.
Supplemental retirement plans, including PERAPlus 401(k), MissionSquare Roth IRA, and 457 plans.
Short-term and long-term disability insurance available.
Employer-paid life insurance with optional supplemental plans.
Employee Assistance Program offering confidential mental health, stress, legal, financial, and work-life-balance support.
Tuition reimbursement up to $5,250 annually.
Public Service Loan Forgiveness eligibility as a qualifying employer.