Payroll / Accounts Payable Specialist
About The Position
Brooks Instrument is seeking a Payroll / Accounts Payable Specialist to provide payroll administration and accounts payable support to the Finance department. The position is based at the company headquarters in Hatfield, Pennsylvania. The specialist processes U.S. payrolls, maintains employee payroll records, validates pay components, and responds to employee and manager inquiries. The role also supports accounts payable by reviewing invoices and payment requests, coordinating with relevant departments, assisting with payments and vendor relations, and helping ensure compliance and accurate financial reporting. Additional duties include supporting closing processes and continuous improvement projects, following safety procedures, and working effectively across teams.
Requirements
- Associate degree in Accounting or Finance, or a minimum of 2 years of payroll experience.
- PC knowledge with Microsoft Office or equivalent experience.
- Strong attention to detail.
- Time-management capabilities.
- Strict adherence to data confidentiality.
- Ability to work cross-functionally and collaborate in a team environment.
Responsibilities
- Process bi-weekly and off-cycle payrolls for Brooks US.
- Audit time schedule records and resolve exceptions and errors.
- Maintain employee profiles in the system, including new hires, terminations, and rate changes.
- Validate pay components such as overtime, shift differentials, and bonuses.
- Respond to day-to-day payroll inquiries from employees and managers.
- Assist with processing accounts payable invoices, ensuring accuracy and timely payment.
- Review and verify invoices and payment requests for appropriate documentation and approval, for both inventory and general spending.
- Work with relevant departments, including HR, Materials, and Receiving, to complete required functions.
- Ensure compliance with company policies and regulatory requirements related to accounts payable.
- Assist with executing payments and managing vendor relations.
- Assist with month-end and year-end closing processes to support timely and accurate financial reporting.
- Assist with special projects supporting continuous improvement initiatives.
- Maintain regular attendance and follow safety procedures.
- Work cross-functionally and collaborate effectively in a team environment.
- Perform other duties as assigned.
Benefits
- Competitive, merit-based salary.
- Health and dental insurance.
- Company-paid life insurance.
- Short- and long-term disability.
- 401(k) plan with generous company match.
- Vacation, personal days, and holidays.
- Continuing education reimbursement program.
- Flexible spending accounts.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
