Payroll & Accounts Payable Specialist

IKM Building Solutions•West Allis, WI

3d•Onsite

About The Position

IKM Building Solutions is seeking a Payroll & Accounts Payable Specialist to process accurate payroll for its workforce and support timely, efficient accounts payable operations. The role handles weekly payroll for union employees, applies collective bargaining agreements, maintains payroll records, administers deductions and PTO, and supports payroll compliance, audits, and year-end activities. It also reviews and processes invoices and payments, reconciles vendor accounts, supports job costing and inventory transactions, and assists with accounting activities. The position is based in West Allis, Wisconsin, and is scheduled full-time, Monday through Friday, 7:30 a.m. to 4:00 p.m. It is classified as non-exempt. The position is primarily office-based and involves regular use of computers, phones, and standard office equipment. Employees may need to sit, stand, or bend for extended periods and occasionally lift up to 20 pounds. The role offers the opportunity to work across payroll and accounting within a collaborative team that values accuracy, integrity, and customer service. IKM Building Solutions describes itself as providing commercial HVAC, plumbing, sheet metal fabrication, building automation, and energy services to clients across Wisconsin.

Requirements

At least 1 year of payroll processing experience.
High school diploma or GED.
Strong proficiency in Microsoft Excel and data entry.
Experience with payroll and accounting software.
Excellent organizational and analytical skills.
Strong attention to detail and accuracy.
Ability to manage multiple priorities and meet deadlines.
Effective communication and relationship-building skills.
High degree of professionalism and confidentiality.
Ability to work independently while contributing to a team-focused environment.

Nice To Haves

At least 1 year of accounts payable experience or 2 years of accounting or finance experience.
Union payroll experience.
Construction industry experience.
Job-cost accounting experience.
An associate degree or higher in Accounting, Finance, Business Administration, or a related field.
ERP system experience.

Responsibilities

Process weekly payroll for union employees, including wages, overtime, premium pay, and deductions.
Interpret and apply multiple collective bargaining agreements to payroll processing.
Work with operations teams to validate timekeeping data and resolve discrepancies.
Process employee terminations in compliance with applicable state regulations.
Reconcile payroll reports and resolve payroll-related issues.
Maintain employee payroll records, including tax information, leave codes, deductions, and benefits.
Process wage increases, promotions, skill changes, and other employment updates.
Administer PTO plans and maintain accurate balances.
Manage garnishments, levies, and other payroll deductions.
Prepare and submit monthly union reports and remittances.
Support payroll audits and year-end payroll activities.
Ensure compliance with federal, state, and local wage and hour laws.
Review invoices for accuracy, documentation, and approval.
Process accounts payable invoices and weekly payment batches.
Match invoices to purchase orders and resolve discrepancies.
Process and print weekly accounts payable checks.
Communicate with vendors about payment inquiries and account issues.
Reconcile vendor statements and maintain accurate accounts payable records.
Process tax-exempt certificates and credit applications.
Track inventory, material transfers, and job-costing transactions in the accounting system.
Manage fuel card administration for field staff.
Assist with month-end and year-end accounting activities.
Participate in departmental meetings and collaborative projects.
Build positive working relationships with employees, vendors, and leadership.
Support additional accounting and administrative functions as needed.