Payroll and Accounts Payable Specialist

Solari•Tempe, AZ

1d•$37,450 - $45,475•Hybrid

About The Position

The Payroll and Accounts Payable Specialist provides critical support to the Finance team by coordinating finance-related activities across departments. The role focuses primarily on accounts payable processing, employee expense reimbursements, and general accounting support, while also assisting with payroll activities. The specialist works under the direction of the Manager of Accounts Payable & Payroll and collaborates with Finance, Human Resources, employees, vendors, and service providers to complete responsibilities accurately and on time. Solari is an award-winning nonprofit operating a 24/7 crisis line serving Arizona, Oklahoma, and Colorado. Its services include crisis contact center operations, a peer-run Warm Line, Serious Mental Illness determinations, mobile team dispatches, crisis transportation, emergency-room assessments, child safety rapid response and crisis stabilization, telephone follow-up, and other community services. Solari’s mission is to Inspire Hope through its staff. The position offers a friendly work environment, competitive compensation, convenient office locations, and a hybrid schedule. The stated pay range is $37,450–$45,475 USD. Applicable education and experience determine placement within the position range. Work may be performed in an office or home office. Employees working from home must maintain a stable, secure private internet connection with at least 50 Mbps download and 5 Mbps upload, and average jitter below 20% of latency.

Requirements

Associate degree in Accounting, Finance, or a related field (required).
3–5 years of experience in the field (required).
Knowledge of accounts payable, basic accounting principles, accrual-basis accounting, bookkeeping, and payroll processes.
Strong financial acumen and the ability to analyze financial information and identify discrepancies.
Strong verbal and written communication skills and the ability to resolve payment and financial issues effectively.
Proficiency in Microsoft Excel and various accounting and financial software programs.
Ability to maintain confidentiality, stay organized, manage time, pay close attention to detail, prioritize work, and meet deadlines.
Ability to work independently and collaboratively across departments.
Willingness to learn and develop additional knowledge of payroll and accounting processes.
Ability to act professionally and maintain appropriate boundaries with clients and staff.
Ability to report as scheduled to work, meetings, training, and job-related activities prepared and on time.
Ability to demonstrate compassion, effort, and ownership in interactions and work.
Open and accepting mindset, including active learning, participation in discussions, trying new approaches, and self-awareness and reflection for continued personal, professional, and leadership growth.
Ability to hear and speak and meet the stated physical and vision requirements of the work.

Nice To Haves

APA Certification.

Responsibilities

Gather supporting documentation, including approvals, invoices, and receipts, to process accounts payable invoices.
Review invoices for accuracy, reasonableness, appropriate coding, and required approvals in accordance with policies and procedures.
Process accounts payable invoices and ensure timely, accurate vendor payments.
Research and resolve discrepancies, payment issues, vendor credits, and other accounts payable matters by communicating with internal departments and vendors.
Process employee expense reimbursements and credit card expense reports, ensuring appropriate documentation and approvals.
Support accounting activities such as data entry, account reconciliations, journal entries, and other routine tasks.
Prepare documentation supporting bi-weekly and monthly journal entries and monthly financial statements.
Assist the Manager of Accounts Payable & Payroll and Human Resources representatives with reviewing and preparing information for bi-weekly payroll and related processes.
Review payroll reports and identify discrepancies or items requiring additional review.
Assist with payroll adjustments and changes to payroll deductions.
Assist in processing federal and state levies, child support payments, writs of garnishment, and other payroll transactions.
Facilitate transmission of 401(k) and other employee contributions as directed.
Generate system reports and work with Finance and Human Resources to support timely, accurate payment of benefit plan premiums.
Assist with collecting, reviewing, and maintaining electronic and hard-copy payroll files and records.
Assist with distributing W-2 forms and other year-end payroll activities.
Generate reports and gather supporting documentation for the annual Workers’ Compensation audit.
Communicate across organizational levels and departments, and with vendors and service providers, to resolve outstanding issues.
Complete assigned work with initiative, curiosity, precision, and timeliness, while maintaining confidentiality of financial, payroll, employee, and vendor information.
Perform other duties as assigned.

Benefits

Paid time off (PTO).
Medical, dental, and vision benefits beginning the first of the month following the hire date.
On-site fitness room free to employees at the Tempe office.
Basic life insurance.
Voluntary life insurance for employees, spouses, and children.
Critical illness coverage with free dependent coverage.
Critical illness coverage for spouses.
Short-term and long-term disability, beginning the first of the month after 90 days of employment.
401(k) and Roth 401(k), beginning the first of the month after 90 days of employment.
United Pet Care.
LifeLock identity theft protection.
LYRA Employee Assistance Program with 25 free mental health sessions per family member.