Accounts Payable Specialist

Edges Electrical Group•San Jose, CA

10d•$24 - $32

About The Position

Edges Electrical Group is recruiting an Accounts Payable Specialist for its Corporate team in San Jose. The role ensures incoming materials are paid for in a timely manner by processing a high volume of invoices, maintaining organized records and workflows, researching discrepancies, and coordinating with internal departments and vendors. The position requires an understanding of receiving, purchasing, and accounts payable functions, along with effective communication and the ability to meet deadlines. Additional duties may include providing backup support for the cashier and receptionist. The position has no supervisory responsibilities.

Requirements

High school diploma or equivalent.
Basic PC skills and experience with automated accounting software.
Basic proficiency with Microsoft Office applications, especially Excel, and ability to provide routine ad-hoc reporting.
Ability to read and interpret documents and write routine correspondence.
Ability to speak effectively with customers, vendors, and other employees.
Ability to perform basic arithmetic using whole numbers, common fractions, and decimals, and compute rates, ratios, and percentages.
Ability to apply common-sense understanding to instructions and solve problems involving several concrete variables in standardized situations.
Ability to prepare, organize, and analyze information.
Demonstrated attention to detail, organization, time management, problem-solving, interpersonal, oral and written communication, teamwork, attendance, dependability, initiative, and innovation competencies.

Responsibilities

Receive, review, and process high-volume vendor invoices for electrical materials, equipment, and services, including performing three-way matches of purchase orders, receiving records, and invoices in the ERP system.
Match invoices, credit memos, and return documents with purchase orders and receiving records.
Manage assigned email and respond to messages or route them as appropriate.
Research and reconcile discrepancies involving pricing, quantities, freight, restocking fees, and returned materials.
Review vendor statements and identify open items for follow-up.
Prepare and execute weekly check runs, ACH payments, and wire transfers in accordance with payment terms and internal controls.
Process freight claims for damaged or short materials and follow through on resolution.
Communicate with vendors and internal departments about routine accounts payable issues.
Escalate complex discrepancies or unresolved issues to the AP Specialist II or Supervisor.
Provide backup support for the Accounts Payable team, receptionist, and cashier.
Perform other duties as assigned.