Accounts Payable Specialist

Fulcrum Technologies, Inc. • Tualatin, OR

11d • $25 - $28 • Onsite

About The Position

The Accounts Payable Specialist will be responsible for processing vendor invoices, managing vendor relationships, processing payments, reviewing expense reports, maintaining records, and providing cross-functional support. This role requires a strong understanding of accounting principles and accounts payable processes, with a commitment to accuracy, professionalism, and integrity. The position operates within a professional office environment at company headquarters, with potential exposure to a fast-paced manufacturing environment requiring appropriate PPE.

Requirements

• Associate degree in Accounting, Finance, Business, or a related field, or equivalent combination of education and experience.
• 3-5 years of accounts payable experience.
• Strong understanding of accounting principles and accounts payable processes.
• Advanced proficiency in Microsoft Excel.
• Strong analytical, problem-solving, and critical-thinking skills.
• Excellent attention to detail and organizational abilities.
• Ability to accurately process large volumes of financial data.
• Strong verbal and written communication skills.
• Ability to work independently and as part of a team.
• Ability to maintain confidentiality and exercise sound judgment.
• Commitment to accuracy, professionalism, and integrity.

Nice To Haves

• Accounts payable experience within a manufacturing environment.
• Experience working with ERP systems.
• Experience supporting purchasing, receiving, inventory, or manufacturing-related accounting processes.
• Familiarity with three-way matching (purchase order, receipt, and invoice validation).
• Experience participating in financial audits and compliance activities.

Responsibilities

• Review and process vendor invoices accurately and in a timely manner.
• Verify invoices against purchase orders, receiving documentation, pricing agreements, and applicable supporting records.
• Ensure invoices are coded and entered correctly within the accounting system.
• Monitor invoice approvals and follow up as necessary to maintain timely payment processing.
• Process recurring invoices such as insurance, benefits, utilities, and other administrative expenses.
• Reconcile vendor statements and investigate discrepancies.
• Respond to vendor inquiries regarding invoices, payment status, credits, and account balances.
• Research and resolve issues involving short shipments, damaged goods, pricing variances, returned materials, and invoice discrepancies.
• Coordinate with Purchasing, Receiving, and other departments to ensure invoice accuracy and timely resolution of issues.
• Maintain positive vendor relationships through professional and timely communication.
• Prepare and process payments via checks, ACH transfers, wire transfers, and company credit card programs.
• Verify payment transactions and supporting documentation before processing.
• Assist with payment reviews and internal controls designed to safeguard company assets.
• Maintain accurate payment records and audit documentation.
• Review employee expense reimbursements for accuracy, completeness, and compliance with company policies.
• Verify supporting documentation and receipts for expense reimbursements.
• Maintain organized records supporting expense reimbursement activity.
• Support compliance with company financial controls and accounting procedures.
• Maintain complete and organized accounts payable records and audit trails.
• Manage vendor documentation, including W-9 forms, ACH authorizations, wire instructions, and related compliance documentation.
• Ensure financial records are maintained in accordance with company policies and retention requirements.
• Assist with audits and requests for supporting documentation.
• Collaborate with Purchasing, Receiving, Inventory, Operations, and Accounting teams to ensure financial and operational data remain accurate and aligned.
• Assist with special projects and process improvement initiatives.
• Perform other duties as assigned.

Benefits

• 401(k) with Safe Harbor company match
• 100% employer-paid health insurance (base plan) for employees and qualified dependents
• 100% employer-paid vision insurance
• 50% employer-paid dental insurance
• 100% employer-paid short-term disability insurance
• 100% employer-paid accident insurance
• Paid Time Off (PTO)
• Paid Sick Leave
• Employee Assistance Program (EAP)
• Opportunities for professional growth and development

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree