Operations Coordinator Jobs

About The Position

Requirements

• Ability to manage end-to-end invoice processing accurately and with attention to detail.
• Strong customer service orientation and communication skills.
• Ability to thrive in a fast-paced, deadline-driven environment.
• Proficiency in Microsoft Office, including Word, Excel, and PowerPoint.
• Working knowledge of basic accounting principles, including P&L statements, accruals, and journal entries.
• Ability to support month-end close activities and financial reconciliations.
• Strong analytical skills, including the ability to identify discrepancies and partner with Finance and Accounting teams to resolve issues.
• 3–5 years of related experience.

Responsibilities

• Support Club invoicing operations by tracking invoice workflows, resolving discrepancies, partnering with stakeholders to ensure billing accuracy, and maintaining visibility through reporting.
• Assist Finance and Accounting with month-end close activities, including P&L reconciliation, journal entry preparation, accrual submission and tracking, and variance analysis; align financial results with operational activity.
• Investigate discrepancies, gather supporting documentation, and ensure timely submission of deliverables.
• Track, monitor, and prioritize tasks, projects, and initiatives with multiple stakeholders; maintain visibility into timelines, dependencies, and risks; and handle sensitive and confidential information.
• Process documents for supporting teams, including SPIFs, STI, and target memos, by gathering data, securing approvals, and tracking items through completion.
• Perform administrative and operational duties, including reporting, communications, and documentation management, and identify opportunities to streamline processes and improve workflows.
• Support key initiatives by maintaining operational reporting, tracking performance metrics, coordinating alignment across cross-functional partners, monitoring progress against milestones, and escalating risks or gaps as needed.
• Process Resort Operations and Club invoices, manage the invoice mailbox, conduct accounts payable research, and partner with Finance and operational teams on timely processing, issue resolution, and payment execution.
• Perform other duties as assigned.

Benefits

• Recognition programs and rewards.
• Medical, dental, and vision insurance.
• Go Hilton worldwide hotel travel discounts.
• Perks at Work employee pricing platform.
• Employee Assistance Program supporting physical and mental well-being.
• Paid vacation time and paid sick days.
• 401(k) program with company match.
• Tuition reimbursement programs.
• Learning and advancement opportunities.
• Paid Time Off program.
• Extraordinary travel benefits.