Foundation Operations Coordinator

ASU Foundation for A New American University • Tempe, AZ

9d

About The Position

The Foundation Operations Coordinator provides professional and general administrative support to departments and units within the ASU Foundation. The role supports assigned department and unit teams as part of the Foundation’s central team, with key areas of responsibility including budget monitoring and assistance, donor correspondence, complex scheduling, and related administrative functions.

The coordinator supports internal and external meetings, prepares correspondence and reports, assists with budgets and fundraising reporting, enters information into Salesforce, and handles a range of office operations. The position requires sound judgment, discretion, attention to detail, flexibility, and the ability to manage changing priorities while working independently and collaboratively.

The ASU Foundation fosters partnerships between ASU and individuals, corporations, and foundations that support ASU’s mission. Its work supports student access, community service, protection of the planet, equity in higher education, and research for the public good. The organization values character, service, and innovation.

Requirements

• Excellent organization and prioritization skills, with the ability to balance multiple issues in a fast-paced environment and complete assigned tasks thoroughly and with attention to detail.
• Excellent interpersonal, written, and verbal communication skills, with discretion, judgment, tact, and poise.
• Ability to make independent judgments and coordinate office details in accordance with policies and procedures.
• Collaborative working style and ability to work independently and as part of a team with little supervision.
• Ability to routinely interact with individuals at all levels of the ASU Foundation, Enterprise Partners, and the University.
• Ability to take initiative and respond flexibly to changing situations and department or unit needs.
• Ability to maintain confidentiality and responsibility regarding Foundation and University business and confidential prospect information.
• Knowledge of office and administrative practices and principles.
• Advanced Internet skills.
• Knowledge and skill in accounting and budgeting procedures and techniques, and web-based financial systems.
• Advanced computer skills in a variety of Windows-based programs and technical proficiency in Microsoft Word, Excel, PowerPoint, and database management.
• Bachelor’s degree in a related field, or current enrollment in a bachelor’s degree program.
• Three years of professional experience in an administrative support capacity, providing coordination and assistance with operational activities.
• Two years of database management experience.

Nice To Haves

• Bachelor’s degree in Business Administration.
• Five or more years of experience in an administrative support capacity, providing coordination and assistance with operational activities, preferably in a not-for-profit development environment.

Responsibilities

• Serve as a member of the ASU Foundation central team and support assigned departments and unit teams.
• Compose confidential correspondence as directed.
• Schedule in-person and virtual meetings, coordinating logistics for internal and external stakeholders.
• Plan complex and varied internal and external meetings, working with Technology and Solutions as needed.
• Screen telephone calls and visitors and resolve routine and complex inquiries.
• Prepare presentations, correspondence, reports, and other documents from rough drafts, notes, or recordings.
• Provide monthly and quarterly budget analysis for units and departments by reviewing past expenditures and planned expenses, and prepare reports for budget managers.
• Prepare fundraising reports and Workday reports as directed, and assist with assigned projects.
• Enter information into Salesforce, including contact reports and opportunities, as directed by leadership.
• Stay informed about organizational policies and procedures that affect the role, department, and organization.
• Prioritize workload to meet the Foundation’s evolving priorities.
• Make travel reservations and itineraries as needed.
• Pay invoices as directed, open and distribute mail, and coordinate document signing as directed.
• Maintain an orderly filing system, primarily using electronic files.

Benefits

• Comprehensive benefits package, including medical, dental, and vision insurance.
• 401(k) plan with matching employer contribution.
• 22 days of vacation time.
• 11 holidays, including the employee’s birthday.
• Parental leave.
• Significant tuition reductions.
• Professional development opportunities; employees are encouraged to explore new areas of interest across the organization.
• $30 bi-weekly cell phone reimbursement.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level