Operations Coordinator Jobs

About The Position

Requirements

• Bachelor’s Degree from an accredited college or university OR High School Diploma / GED with a minimum of 5 years of experience in an executive or administrative assistant role.
• Strong ability to prioritize, anticipate needs, and work proactively.
• Demonstrated ability to maintain confidentiality of highly sensitive and confidential information.
• Ability to handle ambiguity, shifting priorities, and stressful situations effectively.
• Proven ability to balance workload and meet short deadlines in a fast‑paced environment.
• Strong proficiency in Microsoft Office applications (PowerPoint, Word, Excel) and web‑based tools.
• Excellent oral and written communication skills.
• Strong interpersonal skills with the ability to interact effectively across all organizational levels.
• Demonstrated organizational, coordination, and leadership capabilities.

Nice To Haves

• Knowledge of GEHC policies and procedures

Responsibilities

• Assist in planning, organizing, and executing site events and employee engagement activities.
• Actively participate in and support the site events committee.
• Proactively coordinate and drive site-wide engagement and internal communications to support a cohesive and informed workforce.
• Provide overall office management and administrative support for the Phoenix site.
• Schedule meetings and maintain accurate records, calendars, and documentation.
• Coordinate a heavy meeting schedule, including executive calendars and site leadership meetings.
• Plan, schedule, and arrange business meetings, including logistics and room coordination.
• Serve as a point of contact for internal administrative communications, directing inquiries to appropriate managers as needed.
• Assist in scheduling and coordinating new hire orientation sessions and onboarding activities.
• Maintain organization charts, distribution lists, and team communication tools.
• Schedule, coordinate, and support team meetings, operating reviews, all-hands meetings, and other site forums as needed.
• Prepare presentations, reports, spreadsheets, meeting minutes, and other business materials.
• Maintain accurate files, documentation, and data records through general administrative tasks such as filing, document preparation, and data entry.
• Provide discrete and confidential coordination and handling of sensitive company information.
• Maintain 5S standards in office and administrative areas to ensure cleanliness, organization, and efficiency.
• Monitor office inventory and proactively replenish office supplies as needed.
• Provide administrative and coordination support for special projects and initiatives as assigned by the Plant Manager.
• Anticipate administrative and operational needs, accomplishing responsibilities with minimal direction or supervision.
• Manage multiple projects and competing priorities, initiating follow‑up to ensure timely completion of commitments.

Benefits

• professional development
• challenging careers
• competitive compensation