Operations Coordinator

Freeman•Orlando, FL

2d•Onsite

About The Position

The Operations Coordinator performs clerical and administrative duties for a branch and supports the supervisory and management team. The position interacts professionally with customers, team members, and third-party vendor and partner representatives to provide high-quality service. It also supports a safe work environment by following safety policies, reporting hazards, and contributing to a safety-focused culture. This part-time, as-needed role helps cover special events for intermittent periods, with scheduled hours that fluctuate weekly.

Requirements

High school diploma or equivalent.
Basic understanding of workplace safety practices and applicable OSHA requirements.
Ability to consistently follow safety rules and contribute to a positive safety culture.
OSHA 10 Certification.

Responsibilities

Perform clerical and administrative duties in an office setting.
Use office software, including word processing, email, and Excel, as well as SharePoint (ECS) and Citrix (TSS and EMS) for ticket processing.
Receive and deliver MRE tickets from CPIA and the detail department, and deliver in-house tickets from the detail department to the cut shop and carpenter shop as needed.
Sort, revise, and print tickets using SharePoint (ECS), checking ticket status and completeness and printing quantities based on show size.
Staple, sort, and organize printed tickets by ticket number, then distribute them to the warehouse production manager.
Open and create files for individual jobs and shows; print TSS and booking reports and released graphic tickets, and create a graphics file for each show for Sign World.
Develop and modify practices to improve document workflow.
File and maintain job and show documents by date and ticket number; create storage bins for closed shows up to two months old and maintain a monthly storage file list.
Prepare labels and tags for material bins in the office, Sign World, and show-site support, and prepare show tags for MIS components using a predefined Excel template.
Operate and maintain office equipment, including printers and copy machines; address malfunctions as able, contact IT when needed, replace toner, empty waste boxes, and maintain paper supplies.
Serve as a liaison with copier service providers and vendors as needed.
Assist with projects and special assignments as required by the Freeman Management Team.
Follow company safety policies, procedures, and work instructions; complete required safety training and apply safe work practices.
Promptly report workplace accidents, near misses, hazards, and unsafe conditions.
Participate in safety discussions and communicate safety concerns or feedback.
Use tools, equipment, and protective gear properly to prevent injuries and incidents.
Perform other duties as assigned.