Operations Coordinator
About The Position
The Operations Coordinator provides critical administrative and operational support to construction and utility operations teams. The role coordinates administrative functions, maintains accurate documentation, supports bid and prequalification efforts, and serves as a liaison among field personnel, operations leadership, legal partners, and other internal stakeholders. The position is fully in office and reports directly to Operational Senior Leadership. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment. Success requires strong communication skills, proactive problem-solving, and the ability to accurately compile and maintain sensitive business information.
Requirements
- High school diploma or GED equivalent.
- Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
- Excellent verbal and written communication skills.
- Demonstrated ability to handle confidential information with discretion.
Nice To Haves
- Two or more years of administrative, project support, office coordination, or related experience (preferred).
- Associate's degree in Business Administration, Communications, Construction Management, or a related field.
- Experience supporting construction, utilities, engineering, infrastructure, or industrial operations.
- Experience with contractor prequalification packages, bid support, proposal coordination, or document management.
Responsibilities
- Provide administrative support to operations, project management, and leadership teams.
- Prepare, review, and distribute correspondence, reports, meeting materials, and other business documents.
- Schedule meetings, coordinate calendars, and assist with travel arrangements and logistics as needed.
- Track and manage departmental documentation, approvals, and action items.
- Assist in preparing, coordinating, and submitting contractor prequalification packages.
- Gather, organize, and maintain company information required for customer prequalification requests and bid opportunities.
- Coordinate with Legal, Safety, Human Resources, Finance, and Operations to obtain required documentation.
- Enter, update, and maintain accurate information across company systems and databases.
- Verify information for completeness and accuracy before distribution or submission.
- Identify documentation discrepancies and proactively resolve issues.
Benefits
- Medical, dental, and vision insurance
- HSA, dependent care, and medical flexible spending accounts
- Employee Assistance Program (EAP)
- 401(k) with company match
- Life insurance
- Short-term and long-term disability
- Paid time off
- Paid holidays
- Family and medical leave
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Education Level
High school or GED
