Operations Coordinator
About The Position
The Operations Coordinator supports the Operations Manager in ensuring the smooth daily functioning of the corporate office. The role handles facility requests, mail distribution, vendor coordination, and site logistics, helping maintain a safe, organized, and efficient work environment. This is an on-site role in Las Vegas, Nevada. The position also supports office events and meetings, site audits, compliance reporting, vendor reviews, and front desk coverage as needed. Success requires proactive problem-solving, reliable recordkeeping, effective communication, teamwork, and maintaining a clean, safe, and welcoming office.
Requirements
- 1–3 years of experience in facilities coordination, office operations, or administrative support.
- Strong organizational and multitasking skills with attention to detail.
- Excellent communication and interpersonal abilities.
- Proficiency with Microsoft Office or Google Workspace and work order systems.
- Ability to lift up to 25 lbs. and move packages or office materials as needed.
- Customer-service-oriented mindset and reliability in fast-paced environments.
Responsibilities
- Monitor and log facility maintenance requests and coordinate with vendors to ensure timely completion.
- Conduct regular office walkthroughs to check cleanliness, safety, and functionality.
- Assist with space setup, furniture moves, and minor repairs.
- Track office supplies and maintain inventory for general areas and meeting rooms.
- Support emergency drills, safety checks, and site readiness activities.
- Receive, log, and distribute incoming mail and packages; manage outgoing mail and courier requests.
- Prepare shipping labels and maintain postage or courier accounts for FedEx, USPS, UPS, and DHL.
- Handle confidential or time-sensitive items securely and maintain records for tracked deliveries and certified mail.
- Serve as a point of contact for facility vendors and service providers, including cleaning, maintenance, and coffee or water services.
- Coordinate vendor and visitor site access with the security team.
- Monitor vendor performance and escalate issues to the Operations Manager as needed.
- Communicate daily with the contracted security team regarding coverage and access updates.
- Manage employee and visitor parking assignments, permits, and validations.
- Maintain parking maps and signage and communicate parking rules.
- Support events and meetings through room setup, signage, and logistics coordination.
- Maintain operational logs, vendor contact lists, and invoice tracking sheets.
- Support budget tracking by collecting vendor quotes and preparing purchase requests.
- Assist with site audits, compliance reports, and vendor reviews.
- Provide backup front desk or reception support as needed.
Benefits
- Medical, dental, and vision benefits.
- Life insurance and long-term disability plans.
- Flexible Spending Account.
- 401K matching.
- Employee Stock Ownership Program with company matching.
- Wellness programs.
- Metro Tap Card and Metro-link reimbursement for Los Angeles, CA employees only.
- Career path opportunities.
- Discounts on parks, museums, movie tickets, and attractions.
- Annual flu shot.
- Paid vacation days.
- Paid sick days.
- Paid holidays.
- HGym, available in the Los Angeles, CA and Dallas, TX offices.
- Rental car discounts and Dell Member Purchase Program.
- UKG Wallet.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
