Operations Coordinator

Christianson PLLP•Willmar, MN

11d•$24 - $28•Onsite

About The Position

Christianson, PLLP is seeking an Operations Coordinator to provide administrative and project-management support and help ensure the team is well supported. The role involves anticipating the needs of leadership and the team, managing confidential and time-critical materials, and identifying opportunities to improve operations. The coordinator works with remote and in-office teams and may communicate with clients, assist with proposals and billing, and contribute to business development and relationship building. The position is on-site at the firm’s Willmar, Minnesota office. Normal hours are Monday through Friday, 8:00 a.m. to 5:00 p.m. CST. The listed hourly range is $24.25–$27.75.

Requirements

Associate of Arts degree; no specific field of study is preferred.
1–2 years of experience in an administrative or office environment.
Ability to communicate effectively and professionally with clients and other staff.
Ability to work autonomously while integrating with remote and in-office teams based in the U.S.
Knowledge of Microsoft Office, including Teams, Outlook, Excel, and Word.
High emotional intelligence and ability to handle sensitive information with discretion.
Detail-oriented, with a strong commitment to organizational excellence.
Ability to multitask and prioritize in a dynamic environment.
Friendly, approachable, adaptable, collaborative, organized, and attentive to detail.

Nice To Haves

A positive, dynamic personality and interest in a fun, positive workplace culture.

Responsibilities

Schedule team activities and manage related logistics, including travel.
Assist with preparation tasks for new and existing clients.
Plan, track, and manage team goals, project timelines, training, licensing, travel, expense reports, and new information.
Complete forms and reports, and collect signatures.
Participate in department meetings.
Evaluate potential process problems and develop solutions.
Manage project-related paperwork, ensuring materials are current, properly filed, and stored.
Communicate with clients regarding their needs, when necessary.
Assist with proposals and billing.
Participate in business development and cultivate relationships to strengthen the employee and the firm.
Provide administrative support to help ensure efficient team operations.
Handle confidential and time-critical materials.