Operations Coordinator Jobs

About The Position

Requirements

• 1 or more years of related administrative, operations, manufacturing, or coordination experience.
• Past experience working in a manufacturing setting.
• Strong organizational and problem-solving skills.
• Ability to manage multiple priorities in a fast-paced manufacturing environment.
• Effective written and verbal communication skills.
• Proficient with Microsoft Office applications, particularly Excel, Word, and Outlook.
• Ability to maintain accurate records and confidential information.
• Understanding of workplace policies, procedures, and operational objectives.
• Experience with employee scheduling, training administration, and workforce reporting.
• Familiarity with safety and compliance documentation.
• Able to lift up to 25 lbs.
• Open to wear required PPE, including hard hat, hearing protection, steel-toe boots, and safety glasses when entering operational areas.

Responsibilities

• Coordinate manpower requests and work closely with Human Resources on staffing needs.
• Develop and maintain departmental schedules and post weekly staffing schedules.
• Assist with employee disciplinary documentation and administrative follow-up.
• Maintain vehicle insurance documentation and parking permit records.
• Track and manage departmental action items and task lists.
• Coordinate and monitor employees 30-, 60-, and 90-day reviews.
• Maintain employee job proficiency evaluations and training records.
• Update and manage the skills matrix, including onboarding and position changes.
• Document and distribute daily supervisor meeting notes.
• Maintain leave-of-absence calendars and communicate updates to supervisors and managers.
• Coordinate contract employee training prior to mill entry.
• Ensure third-party inspections meet all required documentation and compliance requirements.
• Review and track daily forklift inspection reports and maintenance needs.
• Maintain supervisor shift reports and operational tracking files.
• Support facility audit programs, including: Computer audits, First aid audits, Water cooler inspections, Safety supply audits, Air conditioning audits.
• Assist with new employee orientation and departmental training coordination.
• Perform additional duties and special projects as assigned by the Plant Manager.