COORDINATOR FOR EXTERNAL OPERATIONS

VetJobs•Huntsville, AL

3d•$30,000 - $45,000

About The Position

The Coordinator for External Operations leads the day-to-day organization, implementation, and direction of the Athletic Department’s External Affairs. The role’s primary areas include corporate partnerships, marketing, public relations, advertising, licensing, branding, promotions, major gifts, the endowment program, and alumni relationships. The Coordinator develops revenue and sponsorship opportunities; directs corporate sponsorships and related agreements; develops marketing and communications strategies; and works with university colleagues, donors, alumni, sponsors, and community members. The position also manages external operations and special events, including game-day activities, ticketing, event staff, and volunteers. The role supports fundraising and donor stewardship, monitors budgets and performance data, and ensures compliance with applicable athletic association rules, university policies, and digital accessibility standards.

Requirements

Bachelor’s degree (B.A. or B.S.) from an accredited four-year college or university in a related field.
1–3 years of full-time verifiable work experience.
Knowledge and experience with Microsoft Office Suite.
Excellent interpersonal, verbal, and communication skills.
Valid driver’s ID.
Ability to work flexible hours, nights, and weekends.

Nice To Haves

Master’s degree preferred.
One or more years of experience in an NCAA institution in a revenue-generating role is desired.
Previous experience in a university setting is preferred.
Experience in corporate sponsorships, fundraising, public relations, marketing, and event management is strongly preferred.

Responsibilities

Manage External Operations related to corporate sponsorships and events.
Identify strategies and opportunities to secure new revenue for the Department of Athletics, and recommend process, objective, and goal improvements based on program evaluations.
Collaborate with the Director on short- and long-term communication strategies for alumni, donors, sponsors, and other constituents.
Develop sponsorship opportunities through networking, relationship-building, and community engagement.
Oversee corporate sponsorships and serve as the primary liaison for athletics licensing agreements and trademark usage.
Under the direction of the Athletic Director, oversee advertising agreements and maintain current contracts for agreements and sponsorships, with a focus on athletic sponsorship and sales.
Develop and implement marketing strategies and promotions to enhance the department’s image, increase brand awareness, and grow game attendance.
Collaborate with the Director to build and maintain relationships with current and prospective donors; support donor cultivation, solicitation, stewardship, leadership annual giving, discovery visits, and management of major-gift and discovery prospect portfolios.
Work with University Development and Alumni Relations colleagues on philanthropic support, fundraising, scholarships, major gifts, sponsorship goals, and marketing materials for athletic giving opportunities.
Oversee external marketing, special events, community engagement, game environment, season tickets, corporate partnerships, and various UAH Athletic Funds.
Serve as a game-day manager; support safety and operations at home events and monitor ticket sales and distribution, filming, and marketing promotions.
Ensure administrative coverage and compliance with applicable athletic association rules, NCAA rules, and University policies, guidelines, and procedures.
Maintain awareness of and compliance with digital accessibility requirements and standards, including FLC standards, the ADA, and Section 508.
Collaborate with University Alumni Relations and Marketing and Communications colleagues to serve, promote, and inform internal and external constituents and the campus community.
Work with the Director to monitor and manage the assigned budget.
Research, collect, compile, and analyze data, and prepare reports as requested.
Manage External Operations and special events; serve as a primary contact, provide information, and respond to inquiries.
Train and supervise game event staff and volunteers to ensure consistent service standards.
Assist Athletic Administrators in improving public relations and marketing opportunities for the department.
Oversee tracking of earned and social media efforts and provide analytics to evaluate effectiveness and accountability.
Perform other duties as assigned.