Coordinator For External Operations

Military Spouse Corporate Career Network•Huntsville, AL

About The Position

The Coordinator for External Operations leads the day-to-day organization, implementation, and direction of the Athletic Department’s External Affairs. The role’s primary areas include corporate partnerships, marketing, public relations, advertising, licensing, branding, promotions, major gifts, endowment programs, and alumni relationships. The Coordinator develops revenue and sponsorship opportunities, oversees advertising and licensing agreements, and creates marketing strategies and promotions to build the University of Alabama in Huntsville Athletics’ image, brand awareness, and game attendance. In collaboration with the Director and colleagues across University Development, Alumni Relations, and Marketing and Communications, the Coordinator supports donor cultivation and fundraising, constituent communications, and university and athletic sponsorship goals. The position also oversees external marketing activities, events, community engagement, game environments, season tickets, corporate partnerships, and athletic funds. The Coordinator manages game-day operations and event staff, supports safety and compliance, monitors budgets and media performance, and prepares reports and analytics. The role requires flexible hours, including nights and weekends.

Requirements

Bachelor’s degree (B.A. or B.S.) from an accredited four-year college or university in a related field.
1–3 years of full-time verifiable work experience.
Knowledge and experience with Microsoft Office Suite.
Excellent interpersonal, verbal, and communication skills.
Valid driver’s ID.
Ability to work flexible hours, nights, and weekends.

Nice To Haves

Master’s degree preferred.
One or more years of experience in an NCAA institution in a revenue-generating role desired.
Previous experience in a university setting preferred.
Experience in corporate sponsorships, fundraising, public relations, marketing, and event management strongly preferred.

Responsibilities

Manage External Operations related to corporate sponsorships and events.
Identify strategies and opportunities to secure new revenue for the Department of Athletics.
Evaluate completed programs and recommend process, objective, and goal improvements to increase engagement and participation and use resources effectively.
Collaborate with the Director on short- and long-term communication strategies for alumni, donors, sponsors, and other constituents.
Develop sponsorship opportunities through networking, relationship building, and community engagement.
Oversee corporate sponsorships and serve as the primary liaison for athletics-based licensing agreements and trademark usage.
Under the Athletic Director’s direction, oversee advertising agreements and maintain current contracts, focusing on athletic sponsorship and sales.
Develop and implement marketing strategies and promotions to enhance the department’s image, brand awareness, and game attendance.
Collaborate with the Director to build and maintain relationships with current and prospective donors; conduct donor cultivation, solicitation, stewardship, leadership annual-gift visits, major-gift qualification visits, and manage a portfolio of major-gift and discovery prospects.
Work with University Development and Alumni Relations on philanthropic support, fundraising, scholarships, major gifts, sponsorship goals, and marketing materials for athletic giving opportunities.
Oversee external marketing, special events, community engagement, game environments, season tickets, corporate partnerships, and UAH Athletic Funds.
Serve as a game-day manager and ensure the safety of game operations and home events; monitor ticket sales and distribution, filming, and marketing promotions.
Ensure appropriate administrative coverage and compliance with governing athletic association rules, NCAA rules, and University policies, guidelines, and procedures.
Maintain awareness of and comply with digital accessibility requirements and standards, including FLC standards, the ADA, and Section 508.
Work with University Alumni Relations and Marketing and Communications to serve, promote, and inform internal and external constituents and the campus community.
Collaborate with the Director to monitor and manage the assigned budget.
Research, collect, compile, and analyze data and prepare reports as requested.
Manage External Operations and special events; serve as a primary contact, provide information, and respond to requests and inquiries.
Train and supervise game-event staff and volunteers to ensure consistent service standards.
Assist Athletic Administrators in improving public relations and marketing opportunities for the department.
Oversee tracking of earned and social media efforts, provide analytics, and assess effectiveness and accountability.
Perform other duties as assigned.