Operations Coordinator

State of Utah•Salt Lake City, UT

3d•Hybrid

About The Position

The Utah Office of Tourism is seeking an organized Operations Coordinator to support the associate managing director and the overall office. The role provides administrative and operational support, including travel authorizations and logistics, reimbursements, invoicing, meeting scheduling, procurement of promotional items, project management assistance, and other administrative duties. The position collaborates with the full team and reports to the director. This is a hybrid position requiring at least two days in the Salt Lake City office, with travel requirements of 10%. The role operates in a professional business environment. The advertised hourly salary range is $25.00–$32.00. Applicants must successfully pass a criminal history check. The application deadline is 11:59 PM MDT on November 20, 2026, though the posting may close earlier if a sufficient applicant pool is received. The Utah Office of Tourism advances Utah’s visitor economy through marketing, development, and stewardship. It is part of the Governor’s Office of Economic Development.

Requirements

Four years of professional or similar office experience.
Proficiency in Google Workspace, Microsoft Office Suite, Zoom, and Salesforce or another CRM.
Excellent verbal and written communication skills.
Attention to detail.
Self-starter.
Friendly, personable, and able to work well with others.
Organized and process oriented.
Ability to multitask.
Must successfully pass a criminal history check.

Nice To Haves

Familiarity with SAP Concur and Vantage.

Responsibilities

Provide administrative support to the associate managing director, including meeting scheduling and calendar management.
Coordinate travel arrangements and authorizations, and process travel reimbursements.
Support event planning and meeting logistics.
Assist with project management.
Assist the Data and Research team with travel authorizations, arrangements, and reimbursements.
Schedule and coordinate meetings involving outside agencies and vendors.
Assist with paying and coding invoices and preparing monthly State purchasing card reconciliation reports.
Schedule staff events and meetings and prepare group gatherings.
Respond to general office email accounts and fulfill requests.
Support in-person and virtual meetings and events.
Procure promotional items for trade shows and other events.
Build working relationships with state agencies, including the Department of Technology Services, State Purchasing, and State Travel, as project needs require.
Perform other duties as assigned.