Operations Coordinator

Cincinnati Children's

4d•$23 - $29•Onsite

About The Position

The Operations Coordinator supports daily operations for the Research Operations department at the Burnet Campus, working with leadership to coordinate business processes and improve the efficiency, cost effectiveness, quality, compliance, and utilization of facilities and equipment. The role supports program development, patient and work flow, supply and instrument management, and a safe working environment. It also assists with facilities projects, space planning, equipment maintenance, and area commissioning and decommissioning. The coordinator helps maintain regulatory and accreditation compliance by updating standard operating procedures as needed and supporting compliant revenue distribution and agreement obligations. The position manages supply and materials activities, including ordering, receiving, storing, distributing, and tracking products and equipment, maintaining inventory accuracy, and coordinating equipment delivery and storage. Depending on assigned work, the coordinator may also work with vendors and IT on software needs, upgrades, and process improvements. The role calls for collaborative work with colleagues and stakeholders, positive working relationships, knowledge sharing, and contributing to a professional team environment. This is a regular, full-time position scheduled for 40 hours per week on the day shift. The expected starting pay range is $22.79–$28.53; starting pay depends on experience, skills, and equity, and exceptions may apply for highly qualified candidates. Additional pay and benefits may apply.

Requirements

High school diploma or equivalent.
At least 3 years of work experience in a related job discipline, or an equivalent combination of education and experience.

Responsibilities

Coordinate daily department or facility operations in collaboration with leadership and monitor business processes.
Identify opportunities to improve cost, quality, facility and equipment utilization, and operational efficiency; help develop and implement policies and procedures.
Resolve facility and equipment utilization issues and promote compliance with organizational policies and regulatory requirements.
Support programmatic development, efficient work and patient flow, supply and instrument management, and a safe culture and environment.
Assist with facilities projects, monitor completion timelines, and communicate with staff and vendors.
May manage routine facility equipment purchasing, repairs, and maintenance.
Coordinate space to meet divisional goals and program needs; collaborate with IT and design on placement of items in clinical areas.
Assist with area commissioning and decommissioning.
Update standard operating procedures (SOPs) when regulations or system changes require it.
Assist with revenue distribution models for executed agreements to ensure compliance with CCHMC policy.
Identify opportunities to improve compliance with agreement obligations, including milestones, reporting, and invoicing.
Receive, store, and distribute products, materials, equipment, and supplies; maintain working knowledge of supplies and recommend par-level changes based on usage and need.
Order stock and non-stock items, check received goods against purchase orders, invoices, records, and budgets, and deliver and store materials appropriately.
Monitor day-to-day inventory and manage ordering, storage, deployment, and inventory accuracy, including purchases, rentals, loss prevention, and equipment removal.
Obtain quotes for furniture, medical equipment, and new-construction items; schedule equipment pickup and delivery as needed.
May work with vendors on functionality needs and coordinate software implementation and upgrades with IS; update processes and communicate changes to stakeholders.
May analyze, test, and implement vendor software solutions that meet business needs or improve processes.
Collaborate with others, adjust work style to support team goals, develop positive working relationships, share knowledge, and promote a positive professional work environment.
May serve as a liaison within the division or organization.