Recruiting Operations Coordinator

ECS Federal • Work from home, VA

1d • Remote

About The Position

ECS is seeking a remote Recruiting Operations Coordinator to support the execution of key recruiting processes. The role partners closely with Recruiting and Human Resources to provide a consistent, accurate, and efficient candidate experience. It is suited to an early-career professional with HR or recruiting operations experience who is detail-oriented, process-driven, and comfortable managing multiple priorities in a fast-paced environment.

The coordinator manages interview scheduling and logistics, communicates with candidates, and supports offer administration and employee referral workflows. The role also coordinates requisition approvals, audits job postings, maintains accurate ATS records, and supports candidate transitions through offer acceptance and onboarding coordination.

Additional responsibilities include preparing and distributing recruiting reports and metrics, maintaining recruiting documentation, providing operational support across recruiting workflows, and contributing to process improvements and ad hoc projects. The stated hourly rate range is $24.04–$28.85. The description includes a “General Description of Benefits” heading but does not specify any benefits.

Requirements

• At least 3 years of experience in HR, recruiting coordination, or a related operational support role, or a bachelor’s degree with at least 1 year of relevant experience supporting HR, recruiting, or structured operational workflows.
• Experience with candidate management and interview scheduling.
• Hands-on experience supporting or coordinating offer processes, onboarding workflows, or HR-driven approvals such as requisition approvals.
• Experience managing or supporting structured workflows, such as referrals or approvals.
• Strong organizational skills and ability to manage multiple priorities and meet deadlines.
• High attention to detail, with a focus on accuracy, data integrity, and process compliance.
• Experience working with an Applicant Tracking System, such as ADP, Workday, iCIMS, Taleo, or Greenhouse.
• Proficiency with Microsoft Office Suite, including Excel, Word, and Outlook, and ability to support reporting and data tracking.
• Strong written and verbal communication skills and ability to interact professionally with internal stakeholders.
• Ability to work independently and collaborate effectively within a team.

Responsibilities

• Coordinate phone, virtual, and in-person interviews among candidates, recruiters, hiring managers, and interview teams.
• Manage interview logistics, including calendar invitations and interview confirmations.
• Provide timely, professional communication to candidates throughout the interview process.
• Support offer administration, including drafting, coordinating, and tracking offer letters with Recruiting and Human Resources, while ensuring accuracy, timeliness, and adherence to internal guidelines.
• Manage the employee referral workflow, including intake, tracking, routing referrals to recruiters, and maintaining documentation in internal systems such as SharePoint.
• Coordinate and track requisition approvals, ensuring required approvals are completed before job posting and throughout the hiring lifecycle.
• Audit job postings across internal systems and external job boards for accuracy, compliance, formatting, and alignment with organizational standards.
• Assist with candidate transitions from selection through offer acceptance and onboarding coordination.
• Maintain accurate and up-to-date candidate and requisition records in the Applicant Tracking System (ATS).
• Support the preparation, validation, and distribution of recruiting reports and metrics, including pipeline activity, time-to-fill, and offer tracking; fulfill ad hoc reporting requests from Recruiting Leadership.
• Manage job postings across internal systems and external job boards, ensuring positions are accurately represented and aligned with recruiting priorities.
• Provide operational support across recruiting workflows, including tracking processes, coordinating activities, and following up on outstanding items.
• Maintain and organize recruiting documentation, including standard operating procedures, templates, and process guides.
• Partner with Recruiting Operations team members on process improvements and operational initiatives.
• Respond to requests from Recruiting Leadership and team members and support ad hoc projects and operational needs.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level