Recruiting Coordinator

LTA Research • Sunnyvale, CA

8d

About The Position

The Recruiting Coordinator supports the day-to-day execution of LTA’s recruiting process by coordinating interviews, managing candidate and hiring-manager logistics, maintaining recruiting data and documentation, and ensuring a consistent, professional candidate experience. The role partners closely with recruiters and hiring managers to keep recruiting activities organized, timely, and accurate.

This is a 12-month contract position. The role also supports recruiting operations and initiatives such as offers, pre-employment and onboarding handoffs, immigration and work-authorization coordination, recruiting events, and workflow improvements.

Requirements

• At least 2 years of experience in recruiting coordination, talent acquisition operations, HR coordination, or a similar role.
• Experience coordinating complex interview schedules across multiple interviewers, teams, and locations.
• Strong written and verbal communication skills and the ability to provide a professional, responsive candidate experience.
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines.
• Experience using an applicant tracking system and maintaining accurate recruiting data and documentation.
• Comfort working with spreadsheets, reports, trackers, and recruiting metrics.
• Experience supporting offers, background checks, pre-employment activities, or onboarding coordination.
• Ability to work effectively with recruiters, hiring managers, candidates, and cross-functional teams.
• Comfort working in a fast-paced environment where priorities may shift quickly.
• Strong judgment and discretion when handling confidential candidate and employee information.
• Ability to identify process gaps and improve recruiting workflows, templates, and administrative processes.
• Background-check clearance and drug-test clearance wherever applicable.

Nice To Haves

• Experience supporting recruiting in a startup, aerospace, manufacturing, engineering, or other technical environment.
• Experience coordinating onsite interviews and candidate visits.
• Familiarity with immigration or work-authorization coordination.
• Experience with recruiting events, career fairs, employee referral programs, or agency coordination.
• Experience using automation or AI tools to improve recruiting workflows and administrative efficiency.

Responsibilities

• Coordinate the full interview process, including scheduling, candidate communication, interviewer logistics, onsite preparation, and day-of candidate support.
• Manage the candidate experience from interview scheduling through pre-employment, ensuring timely communication, professionalism, and consistency across locations.
• Support onsite recruiting activities, candidate visits, interview-day logistics, and coordination with hiring teams, Office Managers, and facilities as needed.
• Maintain accurate recruiting records, interview documentation, requisition data, candidate status, and hiring documentation in the ATS and related systems.
• Prepare and maintain recruiting reports, dashboards, trackers, and hiring-status updates for the Talent team and hiring leaders.
• Support immigration and work-authorization coordination for candidates and new hires in partnership with HR and outside counsel.
• Support offer, background-check, pre-employment, and onboarding handoffs to ensure a smooth transition from candidate to employee.
• Identify repetitive administrative work and support automation, workflow improvements, templates, and process enhancements across recruiting operations.
• Maintain recruiting SOPs, interview materials, candidate templates, and documentation standards.
• Provide operational support for career fairs, recruiting events, agency coordination, referral programs, and other talent-acquisition initiatives.

Benefits

• Relocation assistance.
• Medical, dental, and vision insurance through a PPO plan; 100% of individual premiums and approximately 70% of dependent premiums are paid.
• Company-paid life, AD&D, long-term disability, and short-term disability insurance.
• Parental leave.
• Generous PTO and 10 paid holidays.
• 401(k) matching up to 6%.
• Lunch and snacks provided every day, including accommodations for dietary restrictions.
• Monthly wellness stipend.
• Monthly cell phone stipend.
• Yearly education stipend for certifications or classes in the employee’s field.
• Company events, swag, and occasional airship rides.

What This Job Offers

• Career Level: Mid Level
• Education Level: No Education Listed