Recruiting Coordinator

Stefanini Group • Deerfield, IL

2d • Hybrid

About The Position

Stefanini Group is hiring a Recruiting Coordinator to support its Operations - Solutions Recruiting Team. The role focuses on delivering a strong candidate experience and ensuring the logistical and administrative aspects of talent acquisition are carried out accurately and with a high level of customer service. The coordinator will work independently to resolve scheduling conflicts, support candidates and hiring managers, and represent the client’s Talent Acquisition team to external candidates.

The team is spread across multiple sites, so the role provides both onsite and remote support. Key activities include arranging complex interviews, helping facilitate candidate interview days, supporting recruiting systems and processes, and assisting with post-offer steps to create a positive onboarding experience. The position is based in Deerfield, Illinois, with a hybrid schedule of three onsite days and two remote days per week; the specific days may be flexible. The stated schedule is Monday through Friday, 40 hours per week, during normal business hours on first shift.

Requirements

• Bachelor’s degree or equivalent.
• One to three years of experience in a coordination role, ideally on an onsite or in-house team.
• At least one year of scheduling experience; this may include experience from an internship or part-time job involving management of an organized, high-volume schedule.
• Experience with applicant tracking systems and administrative tools.
• Proven experience with complex, high-volume scheduling.
• Experience with calendar management and scheduling, as well as background checks.
• Ability to manage and prioritize a high volume of requests in a fast-paced environment and provide remote support.
• Strong attention to detail, organization, and follow-through.
• Excellent written and verbal communication skills.
• Experience using Outlook, Excel, Word, and PowerPoint.
• Ability to interact with people across all levels of the business, with a strong customer service orientation and focus on building high-quality relationships.
• Ability to adjust scheduling across multiple time zones quickly and accurately.
• A student graduating in May with demonstrated interest in Human Resources may also be considered.

Nice To Haves

• Experience in Human Resources.
• Experience managing scheduling in a Talent Acquisition environment.
• Outlook experience, including familiarity with templates.
• Experience with SharePoint and navigating a shared document hub.
• Expertise with recruiting tools and technologies.

Responsibilities

• Provide system support to hiring managers and recruiters, and serve as a subject matter expert on Workday Recruiting and recruiting processes.
• Coordinate interview availability with hiring managers and candidates, and respond to their queries.
• Use relevant tools and systems to schedule and confirm interviews, book meeting rooms, arrange travel, and coordinate related logistics.
• Contribute to a high-quality candidate experience and meet and greet candidates as a representative of the client’s Talent Acquisition team.
• Send and track candidate assessments.
• Support recruiters in reviewing and preparing offer letters and employment agreements.
• Support candidates through post-offer processes to help provide a positive onboarding experience.
• Build positive relationships with internal and external stakeholders.
• Manage candidate expenses and generate purchase orders.
• Review new requisitions for accuracy and completeness, and ensure they are promptly assigned to the appropriate recruiter.
• Participate in continuous improvement projects.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level