Recruiting Coordinator

Gartner • Irving, TX

8d • Hybrid

About The Position

The Recruiting Coordinator provides primary support to designated recruiters and recruiting managers across multiple business units. The role coordinates candidate interviews and related logistics, including hiring manager and panel interviews, video conferences, on-site visits, and debrief meetings. The coordinator serves as a candidate host at in-person interviews, partners with remote-office coordinators to provide consistent candidate care, manages interview technology and logistics, and arranges candidate travel, reimbursements, and reconciliation. The role requires adaptability and practical problem-solving as schedules change, along with timely communication and a high-quality candidate experience. It also includes campus tours, refreshments, arrangements for off-site or remote-office interviews, collaboration with fellow coordinators to balance workload, and other scheduling and administrative support as requested by leadership.

Requirements

• Two to five years of business experience; experience in Human Resources or a related area is preferred.
• Proven experience supporting a team in a fast-paced environment.
• Strong proficiency in Microsoft Office, including Word, PowerPoint, Excel, and Outlook.
• Strong written and verbal communication skills.
• Ability to work as a team player and adapt to changing needs.
• Proactive, detail-oriented, and organized.

Nice To Haves

• Bachelor’s degree preferred, but not required.
• Business experience in Human Resources or related areas preferred.

Responsibilities

• Provide primary support to designated recruiters and recruiting managers across multiple business units.
• Coordinate candidate interviews and logistics, including hiring manager interviews, panel interviews, video conferences, on-site visits, and debrief meetings.
• Host candidates on-site and coordinate with remote-office coordinators to provide consistent candidate care and manage technology and logistics.
• Book candidate travel, process travel reimbursements, and reconcile travel expenses.
• Adapt to scheduling changes and reschedules, and promptly solve related problems.
• Provide exceptional candidate care and timely follow-up throughout the interview process.
• Provide campus tours and refreshments for candidates when needed.
• Arrange interviews held off-site or at remote Gartner offices.
• Partner with other Recruiting Coordinators to balance workload.
• Perform additional scheduling and administrative duties as requested by leadership.

Benefits

• Generous paid time off.
• 401(k) match up to $7,200 per year.
• Opportunity to purchase company stock at a discount.
• Annual bonus plan based on company and individual performance, or a role-based uncapped sales incentive plan, as applicable to eligible candidates.
• Hybrid work environment with flexibility to work virtually when productive and collaborate in person.
• Training and development opportunities.
• Performance-based recognition and rewards.
• Inclusive environment with balance for personal and family life.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed