Recruiting Coordinator

Genesis • San Carlos, CA

4d • Onsite

About The Position

Genesis is hiring a Recruiting Coordinator to keep its recruiting process running smoothly, from the first interview through the handoff into onboarding. The role coordinates complex interviews across teams and time zones, supports candidates with preparation and logistics, and ensures candidates understand what happens next. It also owns the onsite candidate experience, maintains accurate recruiting records, and helps improve recruiting operations as the company grows.

The coordinator partners with People and Operations to make the transition from an accepted offer to a candidate’s first day clear and well coordinated. This is an onsite role, with occasional flexibility to work from home when needed. The role offers a competitive base salary plus meaningful equity and the opportunity to shape recruiting operations and the candidate experience at an AI and robotics company.

Requirements

• Experience coordinating recruiting, complex schedules, events, or other operations where timing and attention to detail matter.
• Ability to manage multiple moving pieces and keep people informed when priorities change.
• Clear and warm communication skills.
• Ownership, follow-through, and ability to close the loop.
• Comfort learning new tools and improving repetitive work.
• Ability to handle candidate information with care and discretion.

Nice To Haves

• Experience with Ashby or another applicant tracking system.
• Experience supporting technical recruiting or working in a fast-growing startup.
• Experience coordinating across European and US time zones.
• Experience building a scheduling workflow, useful template, or small automation that made a team faster.

Responsibilities

• Coordinate interviews across teams and time zones, manage complex interview loops, and resolve scheduling conflicts.
• Serve as a reliable candidate contact for scheduling, preparation, and logistics, and communicate what happens next.
• Own the onsite candidate experience by welcoming candidates, preparing interview rooms, coordinating interviewers, and managing changes throughout visits.
• Maintain accurate records in Ashby, keep interview plans and candidate stages current, and follow up with recruiters and hiring managers for missing feedback.
• Identify recurring bottlenecks, improve templates and scheduling workflows, and introduce practical automations.
• Partner with People and Operations to coordinate the transition from accepted offer to the candidate’s first day.

Benefits

• Competitive base salary plus meaningful equity.
• Occasional flexibility to work from home when needed.
• Opportunity to shape the candidate experience and recruiting operations behind an AI and robotics team.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed