Recruiting Operations Coordinator
About The Position
The Recruiting Operations Coordinator works closely with recruiters in a fast-paced recruiting organization to support the full interview process and provide an exceptional candidate experience. The role manages recruiting activities, maintains accurate candidate records, and builds relationships with candidates and internal stakeholders. It is suited to someone who is organized, comfortable in a dynamic environment, and interested in developing experience in talent acquisition. The position is a contract role based fully onsite in Seattle, Washington. The stated pay range is $26.00 per hour. Eligible benefits for this temporary role may include medical, dental, and vision coverage; critical illness, accident, and hospital coverage; a 401(k) retirement plan with pre-tax and Roth contributions; life insurance; short- and long-term disability; a Health Spending Account; transportation benefits; an Employee Assistance Program; and time off or leave such as PTO, vacation, or sick leave. Eligibility and terms may depend on job classification, length of employment, elections, and plan terms.
Requirements
- At least 1 year of experience as a recruiting coordinator or in a coordination-focused role.
- Experience in recruiting, talent acquisition, or hiring support functions.
- Experience in administrative coordination or a similar administrative support role.
- Proficiency with Microsoft Word, Excel, and PowerPoint.
- Experience using applicant tracking systems (ATS) or similar recruiting systems.
- Strong scheduling skills, including managing multiple calendars and competing priorities.
- Effective written and verbal communication skills.
- Bachelor's degree.
Nice To Haves
- Excellent attention to detail and organizational skills.
- Professional email and phone etiquette.
- Ability to work effectively in a fast-paced, quickly changing environment.
- Comfort collaborating with internal and external stakeholders at various levels.
- Enthusiasm for supporting recruiting operations and helping build a high-performing organization.
- Strong customer focus and commitment to a positive candidate experience.
Responsibilities
- Schedule interviews and phone screens with candidates and hiring managers, including arranging travel for visiting candidates when needed.
- Update candidate records and job postings in applicant tracking and recruiting systems.
- Confirm new hires in recruiting systems and support related administrative steps.
- Follow up with candidates by phone and email about their recruiting status.
- Track recruiting activities and prepare weekly reports on candidate status and pipeline progress.
- Coordinate post-interview debrief meetings and prepare or distribute materials for interview teams.
- Recommend ways to improve candidate experience and scheduling efficiency.
- Support other recruiting activities and projects as needed.
- Collaborate with recruiters and internal partners to maintain a smooth, consistent recruiting process.
- Maintain professionalism and a customer-focused approach when interacting with candidates, hiring managers, and external partners.
Benefits
- Medical, dental, and vision coverage, if eligible.
- Critical illness, accident, and hospital coverage, if eligible.
- 401(k) retirement plan with pre-tax and Roth post-tax contributions, if eligible.
- Voluntary life and AD&D insurance for employees and dependents, if eligible.
- Short- and long-term disability coverage, if eligible.
- Health Spending Account (HSA), if eligible.
- Transportation benefits, if eligible.
- Employee Assistance Program, if eligible.
- Time Off/Leave, including PTO, vacation, or sick leave, if eligible.
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What This Job Offers
Career Level
Entry Level
