Recruiting Operations Coordinator

ECS Tech Inc • Work from home, Virginia

2d • $24 - $29 • Remote

About The Position

ECS is seeking a remote Recruiting Operations Coordinator to support the execution of key recruiting processes. The role partners closely with Recruiting and Human Resources to ensure a consistent, accurate, and efficient candidate experience. It is suited to an early-career professional with HR or recruiting operations experience who is detail-oriented, process-driven, and comfortable managing multiple priorities in a fast-paced environment.

Requirements

• At least 3 years of experience in HR, recruiting coordination, or a related operational support role, or a bachelor's degree plus at least 1 year of relevant experience supporting HR, recruiting, or structured operational workflows.
• Experience with candidate management and interview scheduling.
• Hands-on experience supporting or coordinating offer processes, onboarding workflows, or HR-driven approvals such as requisition approvals.
• Experience managing or supporting structured workflows such as referrals or approvals.
• Strong organizational skills and ability to manage multiple priorities and meet deadlines.
• High attention to detail, with a focus on accuracy, data integrity, and process compliance.
• Experience working with an Applicant Tracking System, such as ADP, Workday, iCIMS, Taleo, or Greenhouse.
• Proficiency with Microsoft Office Suite, including Excel, Word, and Outlook, and the ability to support reporting and data tracking.
• Strong written and verbal communication skills, with the ability to interact professionally with internal stakeholders.
• Ability to work independently and collaborate effectively within a team.

Responsibilities

• Coordinate phone, virtual, and in-person interviews among candidates, recruiters, hiring managers, and interview teams.
• Manage interview logistics, including calendar invitations and interview confirmations, and communicate professionally with candidates throughout the interview process.
• Support offer-process administration, including drafting, coordinating, and tracking offer letters in partnership with Recruiting and Human Resources, while ensuring accuracy, timeliness, and compliance with internal guidelines.
• Manage and execute the employee referral workflow, including intake, tracking, routing referrals to appropriate recruiters, and maintaining accurate documentation in internal systems such as SharePoint.
• Coordinate and track requisition approvals, ensuring required approvals are completed accurately and on time before job posting and throughout the hiring lifecycle.
• Audit job postings across internal systems and external job boards for accuracy, compliance, formatting, and alignment with organizational standards.
• Assist with candidate transitions from selection through offer acceptance and onboarding coordination.
• Maintain accurate and current candidate and requisition records in the Applicant Tracking System (ATS).
• Support preparation, validation, and distribution of recruiting reports and metrics, including pipeline activity, time-to-fill, and offer tracking, and fulfill ad hoc reporting requests from Recruiting Leadership.
• Assist with job posting management across internal systems and external job boards, ensuring positions are accurately represented and aligned with recruiting priorities.
• Provide operational support across recruiting workflows, including process tracking, activity coordination, and follow-up on outstanding items.
• Help maintain and organize recruiting documentation, including standard operating procedures, templates, and process guides.
• Partner with Recruiting Operations team members on process improvements and operational initiatives.
• Respond to requests from Recruiting Leadership and team members, supporting ad hoc projects and operational needs.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level