Office Administrator Jobs

About The Position

Requirements

• At least 2 years of experience in office administration or a similar role.
• Transportation and a valid driver’s license.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, and related software.
• Strong written and verbal communication skills.
• Professional, friendly, and collaborative approach.
• Ability to make independent decisions and manage multiple priorities.
• Strong problem-solving skills and attention to detail.

Nice To Haves

• Associate degree in a related field preferred.

Responsibilities

• Support proposal and business development activities, including proposal coordination, tracking, and delivery.
• Schedule and support meetings, trainings, and events, including room setup, video conferencing, and food coordination.
• Assist with onboarding, including workspace setup and first-day logistics.
• Manage office supplies and equipment by ordering and stocking items and coordinating with vendors as needed.
• Support day-to-day office operations, including facilities, cleaning services, and basic maintenance coordination.
• Help maintain shared office spaces, including kitchens, conference rooms, and common areas.
• Perform occasional local errands and deliveries, including proposal deliveries, post office and UPS runs, and travel between offices.
• Greet visitors and answer incoming phone calls as a primary point of contact.
• Assist with incoming and outgoing mail distribution.
• Provide general administrative support, including document preparation, formatting, copying, scanning, filing, and recordkeeping.

Benefits

• 401k Retirement Savings Program
• Profit Sharing and Employee Stock Ownership Program (ESOP)
• State Paid Sick Leave Accrual
• Health and Wellness Program Activities
• Professional development opportunities, including tuition reimbursement, internal training, conference attendance, and professional memberships
• Mentorship from more experienced staff