Area Administrator I-Steamboat Springs, CO (Part Time)

Young Life•Steamboat Springs, CO

7d•$15 - $18•Onsite

About The Position

This position provides administrative support to enable the Young Life field ministry area office to function in an organized and efficient manner. The role supports communications, office administration, accounting and databases, human resources tasks for regional administrators, area events, camps, banquets and fundraising activities. It also trains area staff, committee members and volunteers on field-administration processes and applications. The position works in an office environment. High school education or its equivalent is required; an associate degree is preferred, and ongoing education is encouraged. Previous administrative assistant experience is preferred. The anticipated hourly rate ranges from $14.75 to $18.43, depending on relevant experience and education, working location, and scheduled weekly hours.

Requirements

High school education or its equivalent.
Ability to type 55 to 60 words per minute with few errors.
Proficiency in Microsoft Office Suite, including Word, Excel, Outlook and PowerPoint.
Strong organizational skills, attention to detail and processes, and ability to handle concurrent tasks and constant interruptions.
Good grammar and strong written and verbal communication skills.
Ability to maintain confidentiality.
Basic accounting skills.
Detail-oriented multitasking ability.
Proven relational skills with both children and adults.
Initiative in developing processes and systems for events, data organization and maintenance.
Strong customer service skills.
Young Life employees must sign the Young Life Statement of Faith and meet the organization’s stated faith and conduct requirements.

Nice To Haves

Associate degree.
Previous administrative assistant experience.
Ongoing education is encouraged.

Responsibilities

Answer correspondence and phones; file materials; prepare mailings; and respond to voicemail, email and phone calls promptly and professionally.
Gather articles and pictures from area staff and prepare newsletters, including layout, production and mailing.
Create club and event postcards, flyers and maps; send prayer emails and monthly updates; send personal support mailings; create and maintain the area M-Site; and send donor thank-you letters.
Interact with the area office assistant, area directors, area committee, volunteer team leaders and area leaders.
Process and track donations; maintain donor and leader databases; and ensure leader forms, driver questionnaires and criminal background checks are up to date.
Manage monthly expenses and budgets, including area bank account records, FDT, and area and staff expense reports.
Pay bills; submit bank account records, purchase-card expenses and donations; make copies; review monthly financial status; and update FDT monthly.
Maintain contact databases and lists, including donor, kid, parent, newsletter recipient, banquet invitation, Palm/Outlook and email distribution lists.
Track and report vacation, sick and personal days for eligible area staff; submit timesheets for hourly staff; and complete personnel action requests and hiring or termination documents for regional approval.
Coordinate area staff, area leadership and area committee meetings.
For camp, track participation, payments, health forms and fundraising earnings; send parent letters about sign-ups, itineraries and health forms; market fundraisers; create and distribute camp brochures; and communicate with camp regarding contracts, deposits, forms, housing requests and call-ins.
For banquets, golf marathons and auctions, create invitations, sponsor and table-host packets, programs and donor cards; track guests, sponsors, RSVPs and donations; coordinate with table hosts; mail invitations; and send donor thank-you notes.
Train the area office assistant, area directors, area committee, volunteer team leaders and area leaders on field-administration items, processes and applications.