Area Office Administrator - Longview, TX - Part Time

Young Life•Colorado Springs, CO

1d•Onsite

About The Position

This position provides administrative support to help the Young Life field ministry area office function in an organized and efficient manner. The administrator supports area staff, directors, committee members, and volunteer leaders with communications, office administration, accounting, databases, human resources, event coordination, and training. The role works in an office environment and is part-time. Young Life employees are required to sign and adhere to the organization’s Statement of Faith and related policies.

Requirements

High school education or equivalent.
Previous administrative assistant experience is preferred.
Ability to type 55 to 60 words per minute with few errors.
Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
Strong organizational skills, attention to detail and processes, and ability to handle concurrent tasks and frequent interruptions.
Good grammar and strong written and verbal communication skills.
Ability to maintain confidentiality.
Basic accounting skills.
Detail-oriented multitasking ability.
Proven relational skills with children and adults.
Initiative in developing processes and systems for events, data organization, and maintenance.
Strong customer service skills.
Employees must sign and adhere to Young Life’s Statement of Faith and related policies.

Nice To Haves

Associate degree preferred.
Ongoing education encouraged.
Previous administrative assistant experience preferred.

Responsibilities

Answer correspondence and phones; manage filing and mailings; and respond to voicemail, email, and phone calls promptly and professionally.
Gather content from area staff and prepare newsletters; create club and event postcards, flyers, or maps; send prayer emails and monthly updates; prepare personal support mailings; maintain the area M-Site; and send donor thank-you letters.
Interact with the area office assistant, area directors, area committee, volunteer team leaders, and leaders.
Process and track donations; maintain donor and leader databases; and keep leader forms, driver questionnaires, and criminal background checks up to date.
Manage monthly expenses, budgets, area bank account records, FDT, and area and staff expense reports; pay bills; submit bank records, purchase-card expenses, and donation records; review monthly financial status; and update FDT monthly.
Maintain contact databases and lists, including donor, child, parent, newsletter-recipient, banquet-invitation, and email-distribution lists; enter club card data into the kid database; and update contacts in Palm/Outlook.
Track and report vacation, sick, and personal days for eligible area staff; submit hourly staff timesheets; and complete personnel action requests and required hiring or termination documents for regional approval.
Coordinate area staff, leadership, and committee meetings.
Track camp participation, payments, health forms, and fundraising credits; send camp information to parents; handle fundraiser marketing; create and distribute camp brochures; and communicate with camp about contracts, deposits, forms, housing requests, and call-ins.
Prepare banquet, golf marathon, and auction materials, including invitations, sponsor and table-host packets, programs, and donor cards; track guests, sponsors, RSVPs, and donations; coordinate with table hosts; mail invitations; and send donor thank-you notes.
Train the area office assistant, area directors, area committee, volunteer team leaders, and leaders on field-administration items, processes, and applications.