Area Office Administrator - Longview, TX - Part Time

Young Life•Colorado Springs, CO

2d•$15 - $18

About The Position

This position provides administrative support to help the Young Life field ministry area office function in an organized and efficient manner. The role supports communications, office administration, accounting and financial tracking, databases, human resources administration, area meetings, camps, fundraising events, and training. It works with area office assistants, area directors, area committees, volunteer team leaders, and leaders in the area. The position is part time and based in an office environment. Young Life requires employees to sign its Statement of Faith and to meet its stated faith and conduct expectations. The anticipated hourly rate is $14.75–$18.43, depending on relevant experience and education, working location, and scheduled weekly hours.

Requirements

High school education or equivalent.
Ability to type 55 to 60 words per minute with few errors.
Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
Strong organizational skills, attention to detail and processes, and ability to handle concurrent tasks and constant interruptions.
Good grammar and strong written and verbal communication skills.
Ability to maintain confidentiality.
Basic accounting skills.
Detail-oriented multitasking ability.
Relational skills with children and adults.
Initiative in developing processes and systems for events, data organization, and maintenance.
Strong customer service skills.
Young Life requires employees to sign its Statement of Faith and meet its stated faith and conduct expectations.

Nice To Haves

Associate degree preferred.
Previous administrative assistant experience preferred.
Ongoing education encouraged.

Responsibilities

Answer correspondence and phones; file documents; prepare mailings; and respond to voicemail, email, and phone calls promptly and professionally.
Gather materials from area staff and prepare newsletters; create club and event postcards, flyers, and maps; send prayer emails, monthly updates, personal support mailings, and donor thank-you letters; and create and maintain the area M-Site.
Interact with area office assistants, area directors, area committees, volunteer team leaders, and area leaders.
Process and track donations; maintain donor and leader databases; and ensure leader forms, driver questionnaires, and criminal background checks are up to date.
Manage monthly expenses and budgets, including area bank account records, FDT, and area and staff expense reports; pay bills; submit bank account records, purchase card expenses, and donations; assess monthly financial status; and update FDT monthly.
Maintain contact databases and lists, including donor, kid, parent, newsletter recipient, banquet invitation, Palm/Outlook, and email distribution lists.
Track and report vacation, sick, and personal days for eligible area staff; submit hourly staff timesheets; and prepare personnel action requests and required hiring or termination documents for regional approval.
Coordinate area staff, leadership, and committee meetings.
For camp, track participation, payments, health forms, and fundraising amounts earned by each child; send parent communications; market fundraisers; create and distribute brochures; and communicate with camp about contracts, deposits, forms, housing requests, and call-ins.
For banquets, golf marathons, and auctions, create invitations, sponsor and table-host packets, programs, and donor cards; track guests, sponsors, RSVPs, and donations; coordinate with table hosts; mail invitations; and send donor thank-you notes.
Train area office assistants, area directors, area committees, volunteer team leaders, and area leaders on field-administration items, processes, and applications.