Area Office Administrator I

Young Life•Anchorage, AK

1d•$15 - $18•Onsite

About The Position

This position provides administrative support to help the Young Life field ministry area office function in an organized and efficient manner. The role handles communications, office administration, donations and financial records, databases, staff time and personnel paperwork, event and camp coordination, and training on field-administration processes and applications. The position works in an office environment. Young Life requires employees to sign its Statement of Faith and states that employees must profess belief in Jesus Christ as their personal Savior and Lord and follow the organization’s required statements, policies, and practices.

Requirements

High school education or equivalent.
Ability to type 55 to 60 words per minute with few errors.
Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
Strong organizational skills, attention to detail and processes, and ability to handle concurrent tasks and constant interruptions.
Good grammar and strong written and verbal communication skills.
Ability to maintain confidentiality.
Basic accounting skills.
Detail-oriented multitasking ability.
Proven relational skills with children and adults.
Initiative in developing processes and systems for events, data organization, and maintenance.
Strong customer service skills.
Sign Young Life’s Statement of Faith and meet the organization’s stated faith and policy requirements for employees.

Nice To Haves

Associate degree.
Previous administrative assistant experience.

Responsibilities

Answer correspondence and phones; file materials; prepare mailings; and respond to voicemail, email, and phone calls promptly and professionally.
Gather articles and pictures from area staff and prepare newsletters, including layout, production, and mailing.
Create club and event postcards, flyers, and maps; send prayer emails, monthly updates, personal support mailings, and donor thank-you letters; and create and maintain the area M-Site.
Interact with the area office assistant, area directors, area committee, volunteer team leaders, and area leaders.
Process and track donations and maintain donor and leader databases, ensuring leader forms, driver questionnaires, and criminal background checks are up to date.
Manage monthly expenses and budgets, including area bank account records, FDT, and area and staff expense reports.
Pay bills; submit bank account records, purchase-card expenses, and donations; make copies; evaluate monthly financial status; and update FDT each month.
Maintain area donor, kid, parent, newsletter-recipient, banquet-invitation, and contact databases, as well as email distribution lists for club kids, campaigners, committee members, leaders, and prayer partners.
Track and report vacation, sick, and personal days for eligible area staff; submit timesheets for hourly staff; and complete personnel action requests and required hiring or termination documents for regional approval.
Coordinate area staff, area leadership, and area committee meetings.
Track camp participation, payments, health forms, and campers’ fundraiser earnings; send camp information to parents; market fundraisers; and create and distribute camp brochures.
Communicate with camps about contracts, R2 deposits, A-forms, housing request forms, and 10-day call-ins.
Create banquet, golf marathon, and auction materials, including invitations, sponsor and table-host packets, programs, and donor cards.
Track guest lists, table sponsors, RSVPs, and donations; coordinate invitation lists with table hosts; mail invitations; and send thank-you notes to banquet donors.
Train the area office assistant, area directors, area committee, volunteer team leaders, and area leaders on field-administration items, processes, and applications.