Area Administrator

Caliagua, Inc.•New York, NY

About The Position

EN-TECH Infrastructure is seeking an experienced Area Administrator to provide administrative and financial support for its business unit and crew personnel. The role includes processing data and reports, monitoring job costs and timesheets, preparing customer invoices, supporting collections, maintaining Department of Transportation (DOT) records, managing expenses and supplies, processing subcontractor documentation, and assisting with personnel records. The Area Administrator is accountable to in-house management and corporate overseers and may occasionally travel for training or to support other business units. The employer offers a competitive salary, career growth opportunities, and a full benefits package. Azuria is an Equal Opportunity Employer and states that it does not discriminate against or harass employees or applicants on protected grounds.

Requirements

At least two years of related recordkeeping experience in the construction industry, or an equivalent combination of education and experience.
Solid experience with Microsoft Office programs, especially Excel.
Aptitude for making cash-collection demand calls and following up on in-house driver log submissions.
Strong organization and the ability to create efficient systems for completing and tracking tasks.
Ability to manage multiple tasks simultaneously.
Ability to write reports, business correspondence, and procedure manuals.
Ability to calculate amounts such as cumulative invoicing, retainage, discounts, interest, commissions, and percentages.
Ability to present information effectively and respond to questions from managers, clients, customers, and the general public.
Ability to solve problems with practical solutions and handle situations involving concrete variables and limited standardization.
Ability to interpret instructions provided in written, oral, diagram, or schedule form.
Current valid driver's license.

Nice To Haves

Associate degree in finance or accounting preferred.
Experience with JD Edwards and construction management software is a plus.

Responsibilities

Enter data and process reports through JD Edwards.
Routinely monitor actual versus forecast job costs during the month.
Prepare customer invoices and make collection calls to clients.
Monitor personnel timesheets through Time Management software.
Maintain DOT Qualification Files and Daily DOT Driver Logs for all crew personnel, approximately 25–30 crew members.
Process and track expense reports, company credit cards, and receipts for all personnel.
Manage and distribute consumable orders for crews.
Manage and maintain supplies for the business unit.
Process insurance forms and subcontractor documentation.
Confirm quantities and coordinate payment for subcontractors, vendors, and suppliers.
Provide administrative support for personnel hiring and termination, training, and record maintenance.
Provide direct support to crew personnel.
Maintain daily accountability to in-house management and corporate overseers.
Occasionally travel for training and to support other business units.