Area Administrator- Little Rock

Young Life•Little Rock, AR

3d•$18 - $22

About The Position

The Area Office Administrator II provides administrative support to help the Young Life field ministry area office function in an organized and efficient manner. The role handles communications, donor and contact records, donations, budgets, accounting tasks, personnel administration, event coordination, and training for area staff and volunteers. The position is based in an office environment. Young Life requires employees to sign its Statement of Faith and requires employees to profess belief in Jesus Christ and comply with its faith-related statements, policies, and practices.

Requirements

High school education or equivalent.
Ability to type 55 to 60 words per minute with few errors.
Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
Strong organizational skills and attention to detail and processes, with the ability to handle concurrent tasks and constant interruptions.
Good grammar and strong written and verbal communication skills.
Ability to maintain confidentiality.
Basic accounting skills.
Detail-oriented multitasking ability.
Proven relational skills with both children and adults.
Initiative in developing processes and systems for events, data organization, and maintenance.
Strong customer service skills.
Employees must sign Young Life’s Statement of Faith, profess belief in Jesus Christ as personal Savior and Lord, and comply with the organization’s required statements and policies.

Nice To Haves

Associate degree.
Two to four years of previous administrative assistant experience.

Responsibilities

Handle correspondence, filing, mailings, phone calls, voicemail, email, and other communications in a timely and professional manner.
Gather content and produce area newsletters, postcards, flyers, maps, prayer emails, monthly updates, personal support mailings, donor thank-you letters, and related communications.
Create and maintain the area M-Site and interact with area office assistants, area directors, area committee members, volunteer team leaders, and area leaders.
Process and track donations and maintain donor and leader databases, ensuring leader forms, driver questionnaires, and criminal background checks are current.
Manage monthly expenses and budgets, area bank account records, FDT, and area and staff expense reports.
Pay bills; submit bank account records, purchase card expenses, and donations; evaluate monthly financial status; and update FDT each month.
Maintain area donor, youth, parent, newsletter recipient, banquet invitation, Palm/Outlook, and email distribution-list records.
Track and report vacation, sick, and personal days for eligible area staff; submit hourly staff timesheets; and prepare personnel action requests and hiring or termination documents for regional approval.
Coordinate area staff, leadership, and committee meetings.
Coordinate camp administration, including tracking participation, payments, health forms, and fundraiser earnings; communicating with parents and camp; marketing fundraisers; and preparing and distributing camp brochures.
Create banquet, golf marathon, and auction materials; manage invitation and guest lists, sponsors, RSVPs, and donations; coordinate with table hosts; mail invitations; and send donor thank-you notes.
Train area office assistants, area directors, area committee members, volunteer team leaders, and area leaders on field administration items, processes, and applications.