Area Administrator- Little Rock

Young Life•Colorado Springs, CO

About The Position

This position provides administrative support to help the Young Life field ministry area office function in an organized and efficient manner. The role supports written and verbal communication, office administration, accounting, databases, human resources, events, and training. Employees must sign Young Life’s Statement of Faith and meet its stated Christian belief and conduct expectations. The anticipated hourly rate is $17.85–$22.30, depending on relevant experience and education, working location, and scheduled weekly hours.

Requirements

High school education or equivalent.
Two to four years of previous administrative assistant experience is preferred.
Ability to type 55 to 60 words per minute with few errors.
Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
Strong organizational skills, attention to detail and processes, and ability to handle concurrent tasks and constant interruptions.
Good grammar and strong written and verbal communication skills.
Ability to maintain confidentiality.
Basic accounting skills.
Detail-oriented multitasking ability.
Proven relational skills with children and adults.
Initiative in developing processes and systems for events, data organization, and maintenance.
Strong customer service skills.
Employees are required to sign Young Life’s Statement of Faith and meet the organization’s stated faith and conduct expectations.

Nice To Haves

Associate degree preferred.
Ongoing education encouraged.
Two to four years of previous administrative assistant experience preferred.

Responsibilities

Answer correspondence and phones; manage filing and mailings; respond promptly and professionally to voicemail, email, and phone calls.
Prepare area newsletters, club and event postcards, flyers, maps, prayer emails, monthly updates, personal support mailings, thank-you letters, and maintain the area M-Site.
Interact with the area office assistant, area directors, area committee, volunteer team leaders, and leaders.
Process and track donations; maintain donor and leader databases and ensure leader forms, driver questionnaires, and criminal background checks are up to date.
Manage monthly expenses and budgets, area bank account records, FDT, and area and staff expense reports; pay bills, submit financial records and expenses, make copies, assess monthly financial status, and update FDT.
Maintain contact databases, including donor, club-kid, parent, newsletter-recipient, banquet-invitation, Palm/Outlook, and email distribution lists.
Track and report vacation, sick, and personal days for eligible area staff; submit hourly staff timesheets; prepare personnel action requests and hiring or termination documents for regional approval.
Coordinate area staff, leadership, and committee meetings.
Track camp participation, payments, health forms, and fundraising earnings; communicate camp sign-up information to parents; market fundraisers; create and distribute camp brochures; coordinate contracts, deposits, forms, housing requests, and call-ins with camp.
Prepare banquet, golf marathon, and auction materials, including invitations, sponsor and table-host packets, programs, and donor cards; track guests, sponsors, RSVPs, and donations; coordinate with table hosts; mail invitations and send donor thank-you notes.
Train area office assistants, area directors, area committee members, volunteer team leaders, and leaders on field-administration items, processes, and applications.