Area Administrator - Cypress

Young Life•Houston, TX

1d•$15 - $18•Onsite

About The Position

This position provides administrative support to enable the Young Life field ministry area office to function in an organized and efficient manner. The administrator handles communications, office and financial administration, database maintenance, staff-related paperwork, event and camp coordination, fundraising event administration, and training for area staff and volunteers. The position works in an office environment. Young Life requires employees to sign its Statement of Faith and meet the faith and conduct expectations described in the posting.

Requirements

High school education or equivalent.
Ability to type 55 to 60 words per minute with few errors.
Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
Strong organizational skills, attention to detail and processes, and ability to handle concurrent tasks and constant interruptions.
Good grammar and strong written and verbal communication skills.
Ability to maintain confidentiality.
Basic accounting skills.
Detail-oriented multitasking ability.
Relational skills with both children and adults.
Initiative in developing processes and systems for events, data organization, and maintenance.
Strong customer service skills.
Employees must sign Young Life’s Statement of Faith and meet the organization’s stated faith and conduct expectations.

Nice To Haves

Associate degree preferred.
Previous administrative assistant experience preferred.
Ongoing education is encouraged.

Responsibilities

Answer correspondence and phones; file documents; prepare mailings; and respond promptly and professionally to voicemail, email, and phone calls.
Gather articles and pictures from area staff and coordinate newsletter layout, production, and mailing.
Create club and event postcards, flyers, and maps; send prayer emails and monthly updates; prepare personal support mailings; create and maintain the area M-Site; and send donor thank-you letters.
Interact with the area office assistant, area directors, area committee, volunteer team leaders, and area leaders.
Process and track donations; maintain donor and leader databases; and ensure leader forms, driver questionnaires, and criminal background checks are up to date.
Manage monthly expenses and budgets, including area bank account records, FDT, and area and staff expense reports; pay bills; submit bank account records and purchase card expenses; record donations; evaluate monthly financial status; and update FDT monthly.
Maintain contact databases and lists, including donor, kid, parent, newsletter recipient, banquet invitation, Palm/Outlook, and email distribution lists.
Track and report vacation, sick, and personal days for eligible area staff; submit hourly staff timesheets; and complete personnel action requests and required hiring or termination documents for regional approval.
Coordinate area staff, area leadership, and area committee meetings.
Track camp participation, payments, health forms, and kids’ fundraising earnings; send camp information to parents; market fundraisers; create and distribute camp brochures; and communicate with camp regarding contracts, deposits, forms, housing requests, and call-ins.
Prepare banquet, golf marathon, and auction materials, including invitations, sponsor and table host packets, programs, and donor cards; track guests, sponsors, RSVPs, and donations; coordinate invitation lists with table hosts; mail invitations; and send donor thank-you notes.
Train the area office assistant, area directors, area committee, volunteer team leaders, and area leaders on field administration items, processes, and applications.