OFFICE PERSONNEL ADMINISTRATOR (PART TIME)

Compass Group•New York, NY

8d•$22 - $23•Onsite

About The Position

The Office Personnel Administrator performs a variety of clerical and administrative duties, including answering telephones, bookkeeping, typing and editing documents, operating office machines, and maintaining records. The position is based at UBS, 1285 Avenue of the Americas, 19th Floor, New York, NY 10019. The schedule is part time, Monday through Thursday, 8:00 AM to 5:00 PM. More details are provided upon interview. Online applications are accepted only.

Requirements

Two years of reception, administration, or hospitality experience is required.
Maintain a polished, professional demeanor in a fast-paced corporate setting.

Nice To Haves

Previous experience in a high-end corporate environment, investment bank, law firm, or other professional services setting.
Experience delivering white-glove service to executives, clients, and high-profile visitors.
Strong background in customer-facing roles, hospitality, guest relations, or corporate reception.
Prior experience with EMS.

Responsibilities

Train other staff members to perform work activities, such as using computer applications.
Answer telephones, direct calls, take messages, and run errands.
Prepare meeting agendas, attend meetings, and record or transcribe minutes.
Make travel arrangements.
Complete work schedules, manage calendars, and arrange appointments.
Open and route incoming mail, answer correspondence, and prepare outgoing mail.
Compile, copy, sort, and file records of office activities, business transactions, and other activities.
Complete and mail bills, contracts, policies, invoices, and checks.
Operate office machines, such as photocopiers, scanners, facsimile machines, voice mail systems, and personal computers.
Type, format, proofread, and edit correspondence, reports, and other documents.
Review files, records, and other documents to obtain information in response to requests.
Compute, record, and proofread data and other information.
Process and prepare documents, such as business or government forms and expense reports.
Maintain and update filing, inventory, mailing, and database systems.
Communicate with customers, employees, and others to answer questions, disseminate or explain information, take orders, and address complaints.
Collect, count, and disburse money; perform basic bookkeeping; and complete banking transactions.
Troubleshoot problems involving office equipment.
Perform other duties as assigned.

Benefits

Free lunch.
Upscale work environment.
Uniforms provided.
Retirement Plan.
Associate Shopping Program.
Health and Wellness Programs.
Discount Marketplace.
Identity Theft Protection.
Pet Insurance.
Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program.
Eligible associates may receive paid and/or unpaid time off in accordance with applicable federal, state, and local laws.
Employee Referral Bonus.