OFFICE PERSONNEL ADMINISTRATOR (FULL TIME)
About The Position
The Office Personnel Administrator performs a variety of clerical and administrative duties, including answering telephones, bookkeeping, typing and word processing, operating office machines, and filing. The position is based at UBS, 1285 6th Avenue, New York, NY. The schedule is full time, Monday through Friday, with hours that may vary; further details are provided during the interview. Online applications are accepted only. The role also involves providing polished, white-glove service to executives, clients, and high-profile visitors in a fast-paced corporate environment. Two years of reception, administration, or hospitality experience is required. Experience in a high-end corporate environment, investment bank, law firm, or other professional-services setting is preferred. Prior EMS experience is a plus. Restaurant Associates is part of Compass Group, a provider of dining and event catering for museums, performing arts centers, and corporations. The posting notes free lunch, an upscale work environment, uniforms provided, and no weekends. The position is eligible for an employee referral bonus.
Requirements
- At least two years of reception, administration, or hospitality experience.
- Strong background in customer-facing roles, hospitality, guest relations, or corporate reception.
- Demonstrated ability to maintain a polished, professional demeanor in a fast-paced corporate setting.
- Ability to perform the essential functions of the position satisfactorily, with or without reasonable accommodation.
Nice To Haves
- Previous experience in a high-end corporate environment, investment bank, law firm, or other professional-services setting.
- Experience delivering white-glove service to executives, clients, and high-profile visitors.
- Prior experience with EMS.
Responsibilities
- Train other staff members to perform work activities, including using computer applications.
- Answer telephones, direct calls, take messages, and run errands.
- Prepare meeting agendas, attend meetings, and record or transcribe minutes.
- Make travel arrangements.
- Complete work schedules, manage calendars, and arrange appointments.
- Open and route incoming mail, answer correspondence, and prepare outgoing mail.
- Compile, copy, sort, and file records of office activities, business transactions, and other activities.
- Complete and mail bills, contracts, policies, invoices, and checks.
- Operate office machines, including photocopiers, scanners, facsimile machines, voice mail systems, and personal computers.
- Type, format, proofread, and edit correspondence, reports, and other documents.
- Review files, records, and other documents to obtain information in response to requests.
- Compute, record, and proofread data and other information.
- Process and prepare documents such as business or government forms and expense reports.
- Maintain and update filing, inventory, mailing, and database systems.
- Communicate with customers, employees, and others to answer questions, explain or disseminate information, take orders, and address complaints.
- Collect, count, and disburse money; perform basic bookkeeping; and complete banking transactions.
- Troubleshoot problems involving office equipment.
- Perform other duties as assigned.
Benefits
- Free lunch.
- Uniforms provided.
- Employee referral bonus eligibility.
- Retirement Plan.
- Associate Shopping Program.
- Health and Wellness Programs.
- Discount Marketplace.
- Identity Theft Protection.
- Pet Insurance.
- Voluntary benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program.
- Medical insurance for full-time positions.
- Dental insurance for full-time positions.
- Vision insurance for full-time positions.
- Life Insurance/AD for full-time positions.
- Disability insurance for full-time positions.
- Commuter Benefits for full-time positions.
- Employee Assistance Program for full-time positions.
- Flexible Spending Accounts (FSAs) for full-time positions.
- May be eligible for paid and/or unpaid time off in accordance with applicable laws.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
