OFFICE PERSONNEL ADMINISTRATOR (FULL TIME)
About The Position
The Office Personnel Administrator performs a variety of clerical and administrative duties, including answering telephones, bookkeeping, typing and word processing, operating office machines, and filing. The role is based at UBS, 11 Madison Avenue, New York, NY, and is scheduled Monday through Friday for 40 hours per week, within the hours of 7:00 AM to 7:00 PM. Further schedule details are provided during the interview. Online applications only. The position requires two years of receptionist, administrative, or administrative assistant experience. The advertised pay range is $21.00 to $22.50 per hour. Perks include free daily lunch and a uniform, in an upscale working environment.
Requirements
- Two years of receptionist, administrative, or administrative assistant experience.
- Able to perform the essential functions of the position satisfactorily, with or without reasonable accommodation.
- Follow company policies and procedures, including specified knife-handling, hot-pan handling, slip-resistant footwear, and lifting practices.
Responsibilities
- Train other staff members to perform work activities, such as using computer applications.
- Answer telephones, direct calls, take messages, and run errands.
- Prepare meeting agendas, attend meetings, and record or transcribe minutes.
- Make travel arrangements.
- Complete work schedules, manage calendars, and arrange appointments.
- Open and route incoming mail, answer correspondence, and prepare outgoing mail.
- Compile, copy, sort, and file records of office activities, business transactions, and other activities.
- Complete and mail bills, contracts, policies, invoices, and checks.
- Operate office machines, including photocopiers, scanners, facsimile machines, voice mail systems, and personal computers.
- Type, format, proofread, and edit correspondence, reports, and other documents.
- Review files, records, and other documents to obtain information and respond to requests.
- Compute, record, and proofread data and other information.
- Process and prepare documents, such as business or government forms and expense reports.
- Maintain and update filing, inventory, mailing, and database systems.
- Communicate with customers, employees, and others to answer questions, explain or disseminate information, take orders, and address complaints.
- Collect, count, and disburse money; perform basic bookkeeping; and complete banking transactions.
- Troubleshoot problems involving office equipment.
- Perform other duties as assigned.
Benefits
- Free daily lunch
- Uniform
- Retirement Plan
- Associate Shopping Program
- Health and Wellness Programs
- Discount Marketplace
- Identity Theft Protection
- Pet Insurance
- Voluntary benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program
- Medical insurance (full-time positions)
- Dental insurance (full-time positions)
- Vision insurance (full-time positions)
- Life Insurance/AD (full-time positions)
- Disability Insurance (full-time positions)
- Commuter Benefits (full-time positions)
- Employee Assistance Program (full-time positions)
- Flexible Spending Accounts (full-time positions)
- May be eligible for paid and/or unpaid time off in accordance with applicable federal, state, and local laws
- Employee Referral Bonus
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
