Office Administrator

Shiftsmart • New York, NY

8d • $65,000 - $75,000 • Onsite

About The Position

The Office Admin ensures smooth operations of Shiftsmart’s on-site office infrastructure in New York City. Working primarily with the CEO and leadership team, the role provides office support and assists with special projects, including event planning and coordination, supply restocking, IT and device management, and liaison work with building management. The position helps create a welcoming, functional workspace and contributes directly to employees’ experience as the company grows.

The role requires an organized, resourceful person who anticipates employee needs and adapts to changing priorities. It is based at the company’s New York City headquarters and is typically in-office five days per week. Occasional heavy lifting is required, including lifting up to 25 pounds.

Requirements

• Be able to lift up to 25 pounds; occasional heavy lifting is required.
• Be organized and resourceful, and anticipate employees’ needs.
• Demonstrate ownership, initiative, and a positive can-do attitude.
• Enjoy creating welcoming environments and supporting others.
• Remain calm under pressure and adapt to shifting priorities.
• Communicate clearly and professionally, with proactive updates.
• Be eager to learn and improve processes as the company scales.

Nice To Haves

• Basic proficiency with Google Docs, Google Sheets, Zoom, and Slack.
• Experience in hospitality, office operations, or supporting talent.

Responsibilities

• Run daily office operations to keep the space clean, functional, and welcoming, including setting up conference rooms and Zoom technology, managing supplies and kitchen restocking, and handling guest check-ins.
• Provide executive and team support, including coordinating meals or travel, assisting executives, sitting in on meetings, and helping with special projects that advance company priorities.
• Plan employee experience events, such as happy hours and team offsites.
• Organize Friday lunches and track food preferences, dietary restrictions, birthdays, and employee milestones.
• Prepare new hires for their first day by setting up desks and technology, preparing welcome boxes, and providing orientation support.
• Serve as the main point of contact for One World Trade, handling guest registration and building protocols and safety training, and coordinating vendor visits.
• Restock office and kitchen supplies.
• Assist with IT and device management.

Benefits

• 100% of employee medical, dental, and vision premiums covered; 60–75% of dependent premiums covered.
• 401(k) match: 100% on the first 3% of employee contributions and 50% on the next 2%, for a maximum match of 4%.
• Generous, fully paid parental and family leave policies.
• Pre-tax commuter benefits.
• Collaborative office with a fully stocked kitchen at 1 World Trade in Manhattan.
• Competitive salary and meaningful equity.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed