Office Administrator

Butler Machinery Company•Fargo, ND

10d•Onsite

About The Position

The Office Administrator supports daily operations at the company’s Corporate Office in Fargo, North Dakota. The role coordinates mail services, supports administrative functions across multiple departments, maintains office supplies, processes weekly credit card transactions, and provides backup reception coverage. It also assists with special projects and other administrative needs throughout the organization.

Requirements

High school diploma or equivalent.
At least one year of administrative, office assistant, or receptionist experience.
Experience working with a multi-line phone system.
Strong communication and customer service skills.
Attention to detail and ability to manage multiple priorities.
Excellent organizational and time management abilities.
Basic math and accounting knowledge.
Proficiency with Microsoft Office and general computer applications.

Nice To Haves

Two or more years of administrative, office assistant, or receptionist experience.
Experience with document scanning, indexing, and workflow systems.

Responsibilities

Coordinate outgoing, incoming, and inter-office mail distribution.
Provide backup coverage for the Receptionist during breaks, lunches, and time off.
Collect, prepare, scan, and organize documents from various departments.
Submit invoices to third-party online payment portals.
Monitor and maintain office supply inventory.
Process and allocate weekly credit card transactions.
Support special projects and administrative needs across various departments as needed.
Work within and promote the vision, mission, and values of BMC.
Perform other duties as assigned.

Benefits

10% annual retirement employer contribution, with an additional 5% discretionary employer contribution.
Health insurance with three plan options.
Health Savings Account with employer contribution up to $1,300 per year.
Dependent Care Flexible Spending Account.
Dental insurance with two plan options.
Vision insurance.
Basic life/AD&D and supplemental life insurance.
Employer-paid short-term disability coverage at 60% of base pay or salary.
Long-term disability coverage.
Maternity and paternity benefits.
Holidays.
Paid Time Off (PTO).
401(k) plan.
Employee Assistance Program (EAP), including health coaching.
Employer-paid SmartDollar financial planning program.
Legal Shield/ID Shield products.
Voluntary benefit options, including cancer insurance, accident insurance, and hospitalization coverage.