Office Administrator

Mérieux NutriSciences•Columbus, OH

9d•Onsite

About The Position

The Office Administrator provides administrative support to laboratory and business operations at the Columbus location. The position supports local and offsite personnel and handles a broad range of office administration, communications, records, scheduling, purchasing, onboarding, and operational tasks. The role works independently, manages competing priorities and interruptions, and receives general guidance from local leadership. Work is reviewed by a supervisor upon completion, and the position’s data and decisions may inform business decisions and affect other departments.

Requirements

At least 6 months of experience in an office environment.
Word processing and spreadsheet skills for entering account information and producing reports.
Intermediate computer skills and experience with the MS Office Suite.
Experience with enterprise resource planning (ERP) software.
Written communication skills for proofreading and letter writing.
Knowledge of office machines for regular use and to assist other employees.
Time management and planning skills to complete tasks within time constraints.
Client relationship skills for communicating with leadership and clients.
Ability to prioritize, adapt to changing work priorities, and manage multiple assignments and interruptions.
Ability to work independently and use established procedures and prior experience to solve problems.
Ability to organize and persevere in completing longer-term projects and meet timelines.

Responsibilities

Provide administrative support to assigned functions, including personnel located offsite.
Coordinate internal and external visitors.
Receive, screen, and direct incoming telephone calls, and respond to client and company inquiries as needed.
Manage incoming mail and packages.
Manage or assist with planning office events, including ordering catering.
Manage conference room availability and setup needs.
Order supplies and maintain equipment by coordinating with outside vendors, including overseeing lab coat and lab shoe programs.
Make meeting and travel arrangements for laboratory personnel.
Prepare written correspondence and reports using word processing, spreadsheet, database, calculation, and desktop publishing software.
Maintain and update filing and storage systems, and coordinate laboratory record retention and disposal.
Maintain the knowledge of the Laboratory Information Management System (LIMS) required for job responsibilities.
Manage local onboarding and orientation for new employees.
Communicate necessary information to laboratory personnel using digital signage, email, and bulletin boards.
Perform local JDE functions, including invoice review and processing, purchasing card management, manual billing, warehouse stocking, and inventory; serve as the onsite JDE expert.
Support and troubleshoot the local time clock system.
Perform other related duties as needed.