Office Administrator

CONA Services•Westborough, MA

11d•$23 - $28

About The Position

The Office Administrator performs settlement and/or cashiering duties within a Sales & Distribution Center in accordance with standard company procedures. The role also handles miscellaneous administrative tasks, including answering phone calls, greeting visitors, printing, copying, and laminating.

Requirements

High school diploma, GED, or equivalent.
2–5 years of experience in an office environment.
Strong analytical, organizational, and problem-solving skills.
Strong attention to detail and accuracy.
Basic proficiency in Microsoft Office applications, including Outlook, Excel, and Word.
Valid driver’s license, a driving record within policy guidelines, and insurance that meets company requirements.
Ability to travel occasionally as business needs require.

Nice To Haves

Associate’s degree or equivalent.
Experience in a cash room environment.
Experience using the BASIS route accounting system.

Responsibilities

Review and verify end-of-day driver paperwork.
Ensure proof of deliveries are included in driver paperwork.
Prepare driver paperwork for imaging.
Maintain the missing documents log.
Research and resolve driver overages and shortages.
Run the daily route status report to verify that all delivery routes have been settled.
Review the settlement exception report and resolve issues.
Report settlement issues to the accounting department.
Troubleshoot handheld issues that affect settlement.
Maintain the cash reconciliation and driver deposit log.
Perform cashiering duties, including ensuring deposits are in Fed-Ready status.
Prepare deposits for pickup by the armored car service.
Ensure the security of route cash.
Receive and verify the full service bag count.
Count full service cash and finalize the handheld.
Validate proper use of the cash drop log.
Research mail checks, print backup, and code items in Payment Manager.
Perform miscellaneous administrative tasks, including answering phone calls, greeting visitors, printing, copying, laminating, and other duties as assigned.