Office Administrator Jobs

About The Position

Requirements

• Experience as a Receptionist, Front Office Representative, or similar role.
• Proficiency in Microsoft Office Suite.
• Experience with office equipment (e.g., fax machines and printers).
• Professional attitude and appearance.
• Solid written and verbal communication skills.
• Ability to be resourceful and proactive when issues arise.
• Excellent organizational skills.
• Multitasking and time-management skills, with the ability to prioritize tasks.
• Customer service attitude

Nice To Haves

• Other duties as assigned by manager.

Responsibilities

• Serve as primary contact for visitors, vendors, and callers.
• Provide a professional reception experience by greeting and directing visitors.
• Answer, screen, and route telephone calls.
• Coordinate visitor access with building security.
• Maintain a clean, organized reception area.
• Provide administrative support to the Director of Project Management.
• Provide approved administrative support to other departments as workload permits.
• Prepare correspondence and meeting materials.
• Conduct internet research and compile information.
• Maintain electronic and paper filing systems.
• Manage calendars, office supplies, and records.
• Track administrative assignments.
• Recommend improvements to office processes.
• Coordinate office vendors, maintenance, copier/printer services, shipping, first aid, recycling, and document storage.
• Serve as liaison with building management and security.
• Coordinate equipment maintenance and service requests.
• Coordinate conference rooms, catering, meeting logistics, and organizational events.
• Support staff and special meetings as assigned.
• Create flyers and visual communications.
• Proofread publications and presentations.
• Perform periodic website content reviews.
• Use Microsoft 365, Teams, SharePoint, Google Workspace, Zoom, and project-tracking applications.
• Use AI tools such as ChatGPT and Microsoft Copilot appropriately to improve productivity.

Benefits

• benefits