Office Administrator Assistant

TEKsystems•Deerfield, IL

1d•$22 - $25•Onsite

About The Position

We are seeking a professional, organized, and customer-focused Office Administrator Assistant to support front-desk operations and provide day-to-day administrative assistance in a corporate office environment. The role is the first point of contact for visitors and employees and handles a variety of administrative responsibilities. The ideal candidate is detail-oriented, dependable, comfortable multitasking, and able to maintain a positive, professional attitude in a fast-paced environment. This is a fully onsite, contract-to-hire position at the front desk of a professional corporate office in Deerfield, Illinois. Candidates should be comfortable working in an environment where food and flavor aromas may be present. Regular sitting, standing, walking, talking, and computer use are required. The position also requires frequent lifting of up to 10 pounds and occasional lifting or moving of up to 25 pounds, and may occasionally involve bending, squatting, or kneeling for office organization or event setup.

Requirements

Minimum of 2 years of administrative support, office assistant, or similar experience.
Previous experience working in a professional office environment.
Proficiency in Microsoft Office 365, including Word, Excel, Outlook, and PowerPoint.
Strong verbal and written communication skills.
Excellent organizational skills and attention to detail.
Ability to handle multiple priorities efficiently.
Professional demeanor with strong customer service skills.
High school diploma or equivalent.
Comfort working in an environment where food and flavor aromas may be present.
Regular sitting, standing, walking, talking, and computer use.
Frequently lift up to 10 pounds and occasionally lift or move up to 25 pounds.
Occasionally bend, squat, or kneel for office organization or event setup.

Nice To Haves

Previous experience in a corporate or manufacturing environment.
Bilingual in English and Spanish.
Additional education beyond a high school diploma.

Responsibilities

Answer incoming phone calls and direct them to the appropriate person or department.
Greet and welcome visitors, clients, and employees in a friendly and professional manner.
Manage visitor check-in procedures, including photo ID verification and visitor badges.
Maintain a clean, organized, and professional reception and office area.
Provide administrative support, including data entry, filing, document preparation, and correspondence.
Maintain office supply inventory and place orders as needed.
Manage incoming and outgoing mail and packages through USPS, FedEx, UPS, and Amazon.
Coordinate weekly mailings for remote employees and other locations.
Order business cards, envelopes, letterhead, labels, and other office materials.
Maintain the company's phone extension list.
Assist with general office mailings and data-entry projects.
Support Customer Service and Executive Assistant teams with special projects.
Complete additional administrative duties as needed.