Executive Assistant/Office Administrator

Entreflow Consulting Group

5d • Remote

About The Position

Entreflow Consulting Group is seeking a highly passionate and organised administrative professional to support its leadership team and wider organisation. The role provides executive and office administration in a fully remote Canadian team at a boutique consulting firm serving start-ups and high-growth companies. The position also supports sales and marketing coordination, onboarding, internal projects, and the improvement and automation of administrative workflows. The successful candidate will be proactive, resourceful, tech-savvy, comfortable with changing priorities, and able to work independently in a remote environment.

Requirements

• At least 3 years of administrative, office coordination, or executive support experience.
• A proven track record of working successfully remotely; the employer seeks someone who is more successful working remotely and has strong personal organisation.
• Prior experience in a start-up or fast-paced environment, with the ability to handle shifting priorities and triage issues while staying informed about organisational activities.
• An entrepreneurial spirit and genuine desire to support a growing business.
• Strong organisation and attention to detail, exceptional written and verbal communication skills, and the ability to manage multiple priorities effectively.
• A lifelong-learning approach, tech-savviness, and eagerness to use technology and automation to streamline work; willingness to own automation projects rather than wait for others to implement or provide training.
• Strong problem-solving skills, independent judgment, and ability to find and implement creative solutions.
• A proactive and resourceful approach, with the ability to anticipate needs and take initiative without being asked.
• A growth mindset and willingness to take on increasing responsibility as business needs evolve.

Responsibilities

• Provide administrative and organisational support to the leadership team, including calendar coordination, meeting management, reporting, presentation preparation, and day-to-day priorities.
• Coordinate internal and external meetings; prepare agendas and materials, track follow-ups, and ensure action items are captured and completed.
• Support the Sales and Marketing Coordinator with blog reviews, content coordination, and social media posts.
• Liaise with vendors, service providers, and external partners, including coordinating purchases, subscriptions, renewals, and other administrative requirements.
• Maintain organised company records, documentation, files, and administrative systems, keeping information accurate, accessible, and up to date.
• Support managers with new-hire onboarding, particularly equipment, systems, and processes, and ensure new team members have what they need to get started.
• Identify opportunities to improve administrative processes, systems, and workflows.
• Take ownership of additional administrative priorities and special projects as they arise, using sound judgment and a proactive, solutions-oriented approach.
• Coordinate and support internal projects from planning through completion, keeping timelines, deliverables, stakeholders, and follow-ups on track.
• Anticipate needs, stay ahead of deadlines, and proactively identify ways to support the leadership team and wider organisation.
• Investigate, validate, and implement methods to automate administrative tasks and make time to support projects and initiatives.

Benefits

• Birthday off.
• Three weeks of vacation to start, increasing to four weeks after the first year.
• One-on-one mentoring, coaching, and succession planning with the employee’s manager.
• Biannual reviews.
• Coverage for formal and informal education.
• Fully remote work environment; the team is based in Canada.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed