Executive Assistant Administrator

Piper Sandler • New York, NY

3d • $90,000 - $105,000

About The Position

Piper Sandler is seeking an Executive Assistant to support its Financial Services team in the New York City office. The role requires excellent communication and time-management skills, the ability to manage multiple tasks, discretion, attention to detail, and the ability to anticipate the needs of senior team members in a fast-paced environment. The Executive Assistant provides calendar and travel support, prepares documents and correspondence, coordinates communications, manages expenses, and maintains CRM information. The position offers a salary and eligibility for annual incentive compensation.

Requirements

• Excellent communication skills.
• Strong time-management skills and ability to manage multiple tasks simultaneously.
• High level of confidentiality and attention to detail.
• Ability to anticipate the needs of senior team members in a fast-paced, dynamic environment.
• Excellent computer skills and high proficiency with Microsoft Office Suite and expense management systems.

Nice To Haves

• Experience with Concur.

Responsibilities

• Manage the senior executive’s calendar, scheduling meetings, dinners, and events and prioritizing internal and client meetings.
• Arrange domestic and international travel itineraries and agendas, ensuring necessary logistics are in place.
• Prepare correspondence, reports, presentations, engagement and commitment letters, memorandums, invoices, and tracking sheets accurately and on time.
• Serve as the primary point of contact between the senior executive and internal teams, clients, stakeholders, and external partners.
• Use discretion when committing the executive’s time and evaluating needs; advise on time-sensitive and priority issues and ensure appropriate follow-up.
• Manage and track the executive’s expenses and process expense reports according to company policy.
• Update CRM contact information, enter call notes, assist with deal process tracking, and create and maintain distribution lists and accurate pipelines.
• Protect confidential information and sensitive materials.
• Assist with additional administrative tasks as requested.

Benefits

• Competitive annual bonus structure in addition to salary.
• Generous paid time off.
• 10 federal holidays.
• Training and professional development opportunities available on demand throughout the year.
• Collaborative and supportive team environment where contributions are recognized and rewarded.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed