Executive Administrator

Cushman & Wakefield•New York, NY

1d•$41 - $48

About The Position

Cushman & Wakefield’s New York Midtown office is seeking an experienced C-suite Executive Administrator to support Executive Brokers with the administrative and strategic initiatives needed to facilitate the company’s commercial real estate transactions. The role supports complex business operations, calendars, travel, communications, client deliverables, deal booking, CRM, expenses, and broker community and industry activities. It also includes preparing presentations, proposals, RFPs, confidential reports, and other materials, as well as providing PTO coverage to colleagues and performing other duties as requested.

Requirements

10+ years of executive administrative experience supporting corporate C-suite professionals.
Bachelor’s degree required.
Excellent verbal and written communication skills.
Highly organized with logical thinking skills.
Takes initiative.
Flexible schedule for overtime.
Ability to multitask and organize a daily workload by priorities.
Sense of urgency about tasks or assignments.
Friendly, personable demeanor.
Strong work ethic and commitment level.
Team player.
Positive attitude.
Excellent attention to detail and follow-through.
Proactive approach to problem-solving.
Technologically proficient with Outlook, MS Suite, Workday, Microsoft Teams, and similar tools.

Nice To Haves

Real estate background preferred.

Responsibilities

Assist the Executive Broker in managing complex business operations and ensure administrative, financial, and operational activities are carried out seamlessly and efficiently.
Provide oversight and guidance, and organize and prioritize critical issues.
Anticipate Executive Broker, client, and business needs and take necessary actions to achieve timely, effective results.
Manage complex calendar activities, including meetings, agendas, luncheon arrangements, and travel plans; resolve scheduling conflicts and keep the Executive Broker on schedule.
Plan and coordinate complex travel arrangements.
Manage the Executive Broker’s email correspondence promptly, replying when necessary, printing attachments, following up on actions, flagging urgent messages, and filing messages appropriately.
Update and maintain contacts, telephone numbers, and email addresses.
Manage CRM.
Manage the deal booking process.
Coordinate and track presentations and client deliverables to ensure timely completion.
Prepare site-search and space-survey tour book presentations in PowerPoint and maps, using data from CoStar and information obtained from brokers.
Draft proposals and RFPs and assemble proposal matrices and summary packages for client review.
Answer and screen incoming calls to the Executive Brokers’ office.
Organize and enter broker expenses and charitable contributions, and track payments and allowances.
Support the Executive Broker’s community and industry activities and events.
Ensure brokers’ education, credentials, and licensing are current.
Prepare, collect, and maintain information for confidential reports, proposals, and other materials.
Provide PTO coverage to colleagues.
Perform other duties as requested.