Executive Administrator

Texans Credit Union•Richardson, TX

22h

About The Position

The Executive Administrator provides comprehensive administrative and operational support to the Executive Department. The role serves as a first point of contact for members and guests and coordinates executive meetings and projects. It also supports meeting spaces, hospitality services, supplies, and administrative workflows that contribute to company initiatives. The position coordinates executive-level meetings and related catering and audiovisual needs; supports senior vice presidents with projects and calendar management; manages executive meeting room calendars; and maintains office, kitchen, and hospitality supplies. Additional duties include general administrative support, purchasing and inventory coordination, facilities-ticket tracking, and preparing employee recognition materials in coordination with Human Resources. The position has no direct reports.

Requirements

Equivalent to a high school education.
At least five years of similar or related experience.
Highly organized, detail-oriented, attentive to details, and able to follow up effectively.
Strong project management skills and ability to multitask.
Self-motivated, with strong verbal and written communication skills and the ability to make independent decisions.
Advanced proficiency in Word, Excel, Outlook, and PowerPoint.
Ability to work with a strong team in a fast-paced environment.
Ability to interact professionally with members and business partners.
Understanding of and ability to apply corporate business protocol.
Discretion, excellent judgment, ability to anticipate needs, and sound decision-making.
Ability to assess circumstances and determine appropriate courses of action.
Ability to think creatively and innovatively.
Intermediate-to-advanced PC skills, including Microsoft Office Suite and typing skills.
Strong time-management skills.
Ability to write minutes or transcribe notes for meetings.
Strong customer service skills and ability to use tact and diplomacy with customers and business partners.

Responsibilities

Embrace Texans CU’s core values of excellence, people, integrity, and collaboration.
Greet and direct guests and members to appropriate staff, in person or by phone.
Coordinate executive-level meetings, including catering orders, delivery, setup, refreshment service, and cleanup for Board meetings, strategic planning sessions, Town Hall meetings, committee meetings, Leadership Team meetings, employee recognition meetings, training sessions, and other events.
Assist with executive-level projects and calendar management for senior vice presidents.
Manage executive meeting room calendars and coordinate audiovisual setup and readiness.
Manage catering, kitchen, and hospitality supplies, including inventory monitoring, ordering, receiving, organizing, and restocking.
Manage office supplies and equipment for Executive Staff on the seventh floor.
Perform general administrative functions for the Executive Department, including distributing daily mail and deliveries and arranging FedEx or courier deliveries.
Coordinate purchases through approved vendors and retailers for office supplies, catering and kitchen items, beverages, first-aid and over-the-counter items, and coffee service supplies.
Order office supplies, maintain inventory, and support general office upkeep on the seventh floor.
Coordinate monthly coffee and breakroom inventory replenishment for floors one through seven with the Community Coffee representative, including the scheduled inventory review and order placement on the last Wednesday of each month.
Manage the Facilities Ticket process by maintaining tracking spreadsheets, monitoring status updates, coordinating follow-up, and ensuring timely resolution of outstanding items.
Prepare monthly employee service anniversary cards, EPIC certificates, and related recognition materials in coordination with Human Resources.